The organization seeking official status on campus must
submit two copies of its proposed constitution to the coordinator for
student organizations in Campus & Community Involvement with a statement of
purpose and a request for approval. The coordinator will make a
recommendation regarding approval to the director of Campus & Community
Involvement (CCI) who will grant or deny official status in writing within
30 days. In case of denial, a written statement explaining the decision
will be provided. This explanation must be in harmony with the policies
pertaining to the organizations in the “Joint Statement on Rights and
Freedoms of Students,” printed in the Student Handbook. If approval is
denied, an organization may appeal to the vice president for Student
Affairs. Within 10 business days of approval, the new organization must
submit the Student Organization Officer List form to the coordinator of
student organizations.
What constitutes an active organization? Student
Affairs has determined three requirements that must be completed every year:
1) an orientation session in CCI, 2) signing the Anti-Hazing Statement, and
3) turning in the Student Organization Officer List. When organization
information is complete for the relevant academic year, that organization is
considered to be active, which means your organization will be in the loop
on important information plus receive access to all our services.
Some of the benefits of active status include:
promotion on the Campus & Community Involvement web page, reservation of
university facilities, invitations to the fall and spring Involvement Fairs,
and subscription to TULeaderTalk (a listserv for student organizations).
Plus, you’ll get access to the Student Organization Resource Center located
in the lower level of the CUC, west wing, where you can make paper banners,
access software for making publicity, and check your organizational
mailbox.
In order for CCI to maintain and distribute accurate
information, organizations must report officers within four weeks of the
beginning of fall classes. The deadline for fall 2007 is Friday, September
21. After that time, CCI will work to update student organizations as time
allows but within 30 business days. Of course, CCI welcomes new officer
info soon after an organization holds elections – even during the spring
semester.
If you’re uncertain about your organization’s status,
please call Campus & Community Involvement staff at 210-999-7547. We’re
available to help you ensure your organization’s success. If you want to go
ahead and register your organization this summer, you can pick up an Officer
List in our office or in the “Forms” section of this website.