Annual Student
Organization Registration
Annual student organization registration occurs in
April of each year. Online registration opens
April 1st and closes April 30th. Online registration will be
available HERE beginning April 1st, 2010.
Maintaining Active Status
All organizations must: 1) complete an annual
registration form (above), 2) attend requirement risk management
training, and 3) submit a signed Anti-Hazing Agreement. Organizations
that go inactive for one semester (or miss registration deadlines) are
required to wait one semester before obtaining active status again.
If you’re uncertain about your organization’s
status, please call CCI at 210-999-7547.
New officers or updated
office contact information?
Email pertinent information to
CCI in a timely manner to ensure your organization is receiving news
and information from our office.
Forming a New Student Organization
The organization seeking official status on campus
must complete the following steps:
-
Complete
New Organization Petition form
-
Complete
Annual Registration Form
-
Email constitution/bylaws to
Jamie Thompson, Coordinator for Student Organizations & Leadership
Principles affecting organization sponsorship and
freedom of association
The classification of student organizations
attempts to respect two different rights and balance them so that both
are protected.
The University has the right to decide what student
organizations are related to its official mission and purposes and what type
and amount of support it will give to these organizations, which are created
as legal parts of the University. These organizations are called Chartered
organizations.
Students have the right of free association to join
with others students with similar interests to form organizations, which are
not legally a part of Trinity University and are not necessary endorsed by
Trinity University, but are composed of Trinity students. These student
organizations reflect the variety of interests of their members, and
students are free to organize and join associations according to the
guidelines agreed to by the Association of Student Representatives, faculty
and administration, and printed in the "Joint Statement on Rights and
Freedoms of Students" in the Student Handbook.
Religious, political, and special interest student organizations
facilitate learning about faiths, viewpoints, and beliefs. The
expression, discussion, and debate created by these student organizations
must comply with University policies and cannot disrupt the orderly
functioning of the University.
Institutional mission and sponsorship of student
organizations
The president of the University and the Board of Trustees
hold the authority and responsibility for defining the institutional purpose
and mission. Statements of the University’s role, goals, and purposes
are found in the University’s Charter, the “Statement of Institutional
Mission,” the “Compliance Policy,” the “Commitment to Excellence,” and any
other statements the Board may issue. The leadership of the University
decides what student organizations, programs, and activities Trinity
University will sponsor and support in fulfilling its mission.
Withdrawal of sponsorship or recognition
University sponsorship or recognition are privileges
granted by the University to student organizations. As the University
grants these privileges to groups, it can withdraw them for cause. An
organization found responsible for a major infraction of University policies
or one that is found responsible for a series of infractions of University
policies may be placed on probation, lose privileges, or have its charter
revoked by the University.
When a student organization is charged with a violation
of University regulations (as opposed to the charging of any individual
member(s) of a student organization), the charges will be investigated, at
the direction of the vice president for Student Affairs, by a member of the
Student Affairs staff. The staff member charged with the
responsibility of investigating the allegations may seek the advice and
counsel of the Student Conduct Board, the ASR, the Greek Council, other
student organizations, and staff colleagues in conducting the investigation.
However, responsibility for making a judgment as to the liability of the
organization and for determining the sanction rests with the vice president
for Student Affairs. Appeals of the decisions may be addressed in
writing within 10 days of the decision to the president of the University.
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