Booking Policy
                       

After ninety (90) days a contract ( includes non-refundable deposit ) must be issued to confirm the date. Otherwise, after ninety (90) days the University will deem the event cancelled and release the date.

A request for a contract for the use of Laurie Auditorium must be submitted in writing at least ninety days prior to the event date. You may email the Director at the address below.

Please include:

• Name of the Event
• Date of Event
• Date and Times for Load In and/or rehearsal
• Your Mailing Address
• Contact Person, phone number and email address

  Laurie Auditorium will not automatically forward a contract based on a hold.

A maximum of two ( 2 ) days a month may be held as " first hold". Any additional dates will be placed as "second hold" There is no hold available after a second.

When a contract is issued, please read and follow carefully the instructions in the cover letter and the body of the contract.

Rules and Regulations

The following general rules and regulations are to insure a safe working environment for the employees of Trinity University and the user.

Smoking

Laurie Auditorium and all facilities at Trinity University are non-smoking.

Banners and Signs

Decorations, banners or signs may not be fastened to ceiling, painted surfaces, columns, or decorative walls.

Damages

Client is responsible for any damages to the building, furnishings or equipment. Damages should be reported immediately to the Technical Coordinator or the Director.

Decorating Materials

Helium balloons, glitter, confetti, adhesive decals, stickers or any other decorative material may be brought into the building with the written consent of the Technical Coordinator. An additional charge will be assessed for any items requiring removal by the facility staff. All decorations placed anywhere in Laurie Auditorium must be flame retardant.

Load-In/Load Out

Loading and unloading is permitted through the loading dock only. Passenger elevators are for passengers only, NO EXCEPTIONS. There is a freight elevator to the lobby accessible from the Yellow Level parking garage. Please contact the Technical Coordinator for access to this elevator.

Shipping and Receiving

No packages or freight will be accepted prior to contracted move in dates without written consent of the Technical Coordinator. The moving of shipped freight from assigned spaces is the sole responsibility of the client. Alternate arrangements may be made through the Technical Coordinator. Return shipments are the responsibility of the client and must be off the loading dock within 24 hours of load out.

Trash

Client is responsible for COMPLETE removal of bulk trash. This is material that cannot be picked up by a broom. This includes pallets; scrap lumber, unused programs and similar trash.

Audio and Lighting

Laurie Auditorium has an extensive inventory of sound and lighting equipment to handle your on stage needs.

Other technical equipment rented, supplied or brought in by the client is the responsibility of the client.

Rigging

All rigging in Laurie Auditorium must be handled by the Auditorium staff or approved personnel and must be arranged in advance through the Technical Coordinator.

Ground supported trusses or other overhead equipment is not permitted. Tomcat systems may be used with prior consent.

Security

Laurie Auditorium reserves the right to require additional security personnel for the purpose of public safety.

 Auditorium Availability
                       
   To check on available dates please call 
 (210) 999-8119 main office
or
(210) 999-8100 fax
 or
e-mail Kevin Hawkins
 khawkins@trinity.edu