Trinity University
Faculty and Contract Staff Handbook

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(3)    Faculty Governance Policy








For a summary of recent changes to this chapter, see Chapter 9A: Summary of Recent Revisions to this Handbook.

The Constitution of the Faculty Organization at Trinity University (Chapter 2A)  Article V.A.1 instructs members of the Commission on Promotion and Tenure to review every departmental recommendation to grant or deny tenure, or to grant or deny promotion, to a member of the faculty. In making its review and formulating its recommendations, the Commission shall have as its primary concern the maintenance of fair and objective standards for peer-review decisions across the University. Evaluations of each candidate are to be based on the criteria stated in Chapter 3A: Academic Freedom, Responsibility, and Employment of Faculty (Policy Statement)  Article IV.G:

1.   Quality of teaching or librarianship,  


2.    Quality of scholarship, research, or professional or artistic achievements, and  


3.    Service to the department, the University, the profession, and the community.

In preparing documentation addressing the above criteria, candidates and departments should follow guidelines below in order to provide the most complete and informative presentations to the Commission. 

In particular, candidates and departments are encouraged to submit materials in a common format, not only in the documentation but in addressing each of the criteria. The experience of the Commission indicates that the inclusion of certain critical items in a uniform way facilitates fairness and more informed decisions. Of particular importance to the Commission is the review by each tenured member of the department, including the Chair, and the Chairs written statement of the departmental recommendation including a summary of the reasons for this recommendation (see Chapter 3A  Article IV.E: Evaluation of Probationary Faculty). Because the documentation will, under normal circumstances, include outside evaluations of the candidates scholarship, research, and professional or artistic achievements, each department shall devise a clearly stated policy for selecting outside evaluators and shall clearly describe the task which outside evaluators should perform.

To assist the candidate and the department, the Commission on Promotion and Tenure recommends the following format:  

  1. A brief guide to the submitted material (i.e., a Table of Contents).

  2. A written explanation of:

    1. The procedures of the department.

    2. The relative weight of the criteria stated in Chapter 3A: Academic Freedom, Responsibility, and Employment of Faculty (Policy Statement)  Article IV.G.

  3. A description of any agreement between the University and the applicant concerning specific duties during the evaluation period, and an explanation of how this agreement should affect the relative weight of the three criteria.

  4. A current expanded curriculum vitae.

    1. Include standard entries pertaining to:

      1. Education; 

      2. Current and previous professional experience; 

      3. Teaching responsibilities; 

      4. Biographical data; 

      5. Service to department, University, profession and community;

      6. Honors and awards; and 

      7. Other scholarly activities.

    2. Identify bibliographical items carefully, using standardized citations and complete information on each entry.  Indicate refereed articles or presentations, primary author and approximate percentage of contribution in multi-authored works, specific information about grants or fellowships, status of works-in-progress or works submitted for publication.

  5. A self-evaluation based on the three criteria identified in Chapter 3A: Academic Freedom, Responsibility, and Employment of Faculty (Policy Statement)  Article IV.G. The Commission emphasizes the importance of this document and urges the candidate to take great care in its preparation and to address each of the criteria: teaching, research/artistic achievement, and service.

    1. Teaching. Describe goals, philosophy, expectations. List courses taught and discuss development, improvements, future directions. Provide an analysis of student evaluations of your teaching, using tables, charts and other data if appropriate. Indicate how you have contributed to the departments and Universitys expectations on teaching.

    2. Scholarship, research and/or professional or artistic achievement. Describe goals, philosophy, expectations. Indicate your areas of interest and achievements in terms of publications, presentations, performances, exhibitions, and inclusion in the classroom. Discuss the quality of the journals and/or the refereed nature of your publications or presentations. Provide information on future research goals.

    3. Service. Describe your University, professional, and community activities. Discuss their impact on your self-development and on the other criteria. (Within this self-evaluation, please address advising by describing your participation, your approach and procedures, your results.)

  6. Information Concerning Teaching. Under normal circumstances this will include:

    1. Student evaluations (It is suggested that persons submitting materials for promotion to professor should include evaluations since their promotion to associate professor).

    2. Course syllabi, sample assignments, tests.

    3. Descriptions of participation on graduate thesis and/or project committees, if applicable.

    4. Development of new courses and programs.

    5. Grade distributions (It is helpful if the candidate submits summaries or trend analyses of the results of the evaluations submitted).

  7. Evidence of scholarship, professional achievement, and artistic achievement.  Under normal circumstances this will include:

    1. Lists of publications, including journal articles, proceedings, presentations, exhibits, performances (Audio or video tapes may be included).

    2. Copies of publications. If publication is a portion of a collective work or a reference work, a photocopy of the candidates contribution is sufficient.

    3. Reviews of books, plays, performances, exhibitions, findings.

    4. Evaluations by peers internal and external to the University. Inclusion of the following is required: 

      1. Procedures of the department in selecting external reviewers,

      2. Information solicited and materials provided to the reviewer, and

      3. Biographical information on the external reviewer

    5. Descriptions and examples of written research proposals.

    6. Descriptions of grants received.

    7. Descriptions of honors and awards.

  8. Evidences of service to the department, the University, the profession, and community. Under normal circumstances this will include:

    1. Lists and descriptions of activities.

    2. Copies of reports completed.

    3. Descriptions of results achieved.

  9. Peer evaluations by each tenured member of the applicants department.

    1. An evaluation from each member, including the Chairs individual evaluation. University policy requires that each tenured member evaluate the candidate in respect to all three criteria: teaching, research/artistic achievement, and service.

    2. Even if a tenured member is on academic or administrative leave, his or her contribution is highly desirable.

  10. The Chairpersons summary of the tenured members evaluations and the departmental recommendation pertaining to the granting of tenure and/or promotion.

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This page was last modified on 07/20/11

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