Trinity University
Faculty and Contract Staff Handbook

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(2)    Faculty Governance Structure

(2A)    CONSTITUTION OF THE FACULTY ORGANIZATION

(2B)    UNIVERSITY CURRICULUM COUNCIL BYLAWS

(2C)    UNIVERSITY CURRICULUM COUNCIL STANDARD OPERATING PROCEDURES

(2D)    FACULTY SENATE BYLAWS

(2E)    STANDING COMMITTEES OF THE UNIVERSITY


(2D)    FACULTY SENATE BYLAWS

For a summary of recent changes to this chapter, see Chapter 9A: Summary of Recent Revisions to this Handbook.

Contents of this page: 

  1. Officers

  2. Meetings and Agenda

  3. Committees

  4. Amendments

    ARTICLE I:    OFFICERS

    A.    Election

    Officers shall consist of a Chair, a Vice Chair, and a Secretary. The Vice Chair/Chair-elect shall be elected for a term of two years followed by a two year term in the Chair position as provided for under Article IV of the Constitution of the Faculty Organization (Chapter 2A). The  Secretary will serve a term of one year and will be elected by the Senate at the first meeting after the annual election of the senators. The outgoing Chair will preside until his/her successor is elected.

    B.    Duties of the Chair

    1.    To convene and preside over meetings of the Senate.

    2.    To prepare and distribute the call for agenda items and the agenda of meetings of the Senate.

    3.    To schedule any called meetings of the Senate.

    4.    To serve as ex officio member of all Senate committees.

    5.    To represent the Senate whenever such representation is called for.

    C.    Duties of the Vice Chair

    1.    To assume the duties of the Chair in the absence, or at the request of, the Chair. Should the office of Chair become vacant before expiration of the Chair’s term, the Vice Chair shall serve in this office, as the Chair pro tempore, until the time of the next regular Senate election, when a new Chair shall be elected by the Faculty at large.

    2.    To assume such other duties as may be requested by the Chair of the Senate.

    D.    Duties of the Secretary

    1.    To be responsible for recording all proceedings of the Senate; for maintaining the minutes, correspondence, and other necessary records; and for making appropriate distribution of the minutes.

    2.    To receive and preserve reports from Senate committees.

    3.    To assume such other duties as may be requested by the Chair of the Senate.

    E.    Replacement of Officers

    1.    In the event that an officer of the Senate resigns his/her office, or resigns from the Senate, or is otherwise prevented from exercising the duties of his/her office, the Senate shall elect, from within its membership, a replacement for that office to serve the remainder of the term.

    2.    The Senate may, by a majority vote of its entire membership, remove from office any officer of the Senate, provided that written notice of such proposed action shall have been given to the officer and to all other members of the Senate at least one week prior to the meeting at which the removal is to be proposed.


    ARTICLE II:    MEETINGS AND AGENDA

    A schedule of stated meetings shall be adopted by the Senate at its first meeting of the fall  semester.

    A call for items of business for the agenda shall be distributed in writing to all members of the Senate at least four calendar days prior to each stated meeting.

    A copy of the agenda proposed by the Chair shall be distributed in writing to all members of the Senate at least two calendar days prior to each stated meeting.

    Written notice of all called meetings of the Senate, together with information regarding the items of business to be conducted at such called meetings, shall be distributed to all members of the Senate at least two calendar days prior to the meeting at which such recommendations are to be voted upon.

    All meetings of the Senate shall be open to all members of the Faculty except when the Senate, by a two-thirds vote of those senators present, decides to go into Executive Session.

    A quorum of the Senate shall consist of ten members.

    Robert Rules of Order (latest edition) shall govern the proceedings of the Senate.


    ARTICLE III:    COMMITTEES

    A.    Executive Committee

    1.   Membership

    The Executive Committee shall be composed of the Chair, the Vice Chair, and the Secretary of the Senate.

    2.   Duties

    The Executive Committee will set the agenda for Senate meetings and will oversee the implementation, continuation, and/or completion of Senate activities. In addition, the committee shall perform other duties as assigned.

    B.    Committee on Faculty Representation and Elections

    1.   Membership

    The Committee on Faculty Representation and Elections shall be composed of a Chair and three other members of the Senate who shall be elected by the Senate for a term of one year. Insofar as is practicable,  membership on this Committee shall be drawn from the various academic ranks and there shall be a reasonable degree of continuity from year to year in its membership. The Center for Learning and Technology's Instructional Support Manager will assist the Committee's use of technology in the completion of its duties.

    2.   Duties

    The Committee on Faculty Representation and Elections shall nominate and present to the Senate the names of the members of the Academic Faculty to fill appointments on all Standing Committees of the University (see Chapter 2E: Standing Committees of the University) and other bodies requiring representation from the Faculty as provided in the Constitution of the Faculty Organization at Trinity University. It shall, under the direction of the Senate, supervise elections involving the Academic Faculty, such as the election of the Chair of the Senate, the annual election of members of the Senate, of the Investigating and Hearing Committees, and of the Commission on Promotion and Tenure, as provided in the Constitution (Article IV. G.5.a). It shall assume such other duties and responsibilities as shall be determined by the Senate. With the exception of the Committee Chair, members of this Committee shall also be expected to be active participants of a Senate working committee. 

    C.    Budget Advisory Committee
    (Approved September 29, 1997)

    1.   Membership

    The Budget Advisory  Committee shall be composed of a Chair, at least one other member of the Senate who shall be elected by the Senate, and one additional member of the Academic Faculty who shall be elected by the Senate for a term of one year. Insofar as is practicable, there shall be a reasonable degree of continuity from year to year in its membership.

    2.   Duties

    The Budget Advisory Committee shall, on the basics of continuing consultations with administrative officers of the University, report to the Senate relevant and appropriate information regarding both the budget-making processes and the content of the annual budget of the University at all major stages of its development, during the year of its effectiveness, and at the conclusion of the fiscal year. In cooperation with the Administration and subject to approval by the Senate, it shall develop and oversee procedures for ensuring timely and significant Faculty participation in the University's budget-making process. It shall assume such other duties and responsibilities as shall be determined by the Senate. With the exception of the Committee Chair, the other Senate member(s) of this Committee is (are) expected to be active participant(s) of a Senate working committee.  

    D.    Outreach Committee

    1.   Membership

    The Outreach Committee shall be composed of a Chair and at least three other members of the Senate.

    2.   Duties

    The Outreach Committee will coordinate various outreach efforts for the Senate. The Committee will identify communication needs and opportunities related to faculty issues and will organize social events accordingly. Duties will also include the oversight of constituent group assignments.

    E.   University and Faculty Committee Oversight Committee

    1.   Membership

    The University and Faculty Committee Oversight Committee shall be composed of the Secretary and 2 other members of the Senate.

    2.   Duties

    The University and Faculty Committee Oversight Committee will provide oversight for all Standing Committees of the University (see Chapter 2E: Standing Committees of the University) and other bodies requiring representation from the Faculty as provided in the Constitution of the Faculty Organization at Trinity University. Duties will include the collection of yearly reports from standing committees and regular evaluations of committee effectiveness.

    F.   Committee on Course and Faculty Evaluation

    Membership: The Committee on Course and Faculty Evaluation will be composed of a chair, two additional Senators, and a non-Senate faculty member selected by the Senate. Insofar as it is practical, there will be a reasonable degree of continuity from year to year in its membership.

    Duties: The Committee on Course and Faculty Evaluation will guide the procedures and mechanics of administering student evaluation of courses and faculty. The Committee will coordinate with the Associate Vice President for Academic Affairs: Academic Student Issues as well as other relevant groups and individuals in the execution of its duties.  

    G.   Working Committees

    The Senate shall set up such working committees as may be necessary to carry out its duties.


    ARTICLE IV: AMENDMENTS

    Proposed amendments to these  Bylaws  shall be circulated in writing to the members of the Faculty Senate at least fourteen (14) days prior to the stated meeting of the Senate at which they will be considered. They shall become effective if passed by a two-thirds majority of the membership. Amendments approved by the Senate shall be forwarded to the Academic Faculty in writing within fourteen (14) days after Senate approval.


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