Trinity University
Faculty and Contract Staff Handbook

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(2)    Faculty Governance Structure

(2A)    CONSTITUTION OF THE FACULTY ORGANIZATION

(2B)    UNIVERSITY CURRICULUM COUNCIL BYLAWS

(2C)    UNIVERSITY CURRICULUM COUNCIL STANDARD OPERATING PROCEDURES

(2D)    FACULTY SENATE BYLAWS

(2E)    STANDING COMMITTEES OF THE UNIVERSITY


(2E)    STANDING COMMITTEES OF THE UNIVERSITY

For a summary of recent changes to this chapter, see Chapter 9A: Summary of Recent Revisions to this Handbook.

Contents of this page: 

  1. Overview (Membership; Rules of Procedure)

  2. University Committees (Academic Integrity; Admissions, Scholarships, and Financial Aid; Advising and Registration; Board of Campus Publications; Bookstore Operations; Committee to Review University Compliance with the Drug-Free Schools and Communities Act; Diversity Committee; Employee Benefits; Lecturers and Visiting Scholars; Library Activities; Safety, Security, and Health; Student Finance Board; Sustainability ; Advisory Committee for the Collaborative for Learning and Teaching; Traffic and Parking; University Court; University Honorary Degrees; University Standards; Voluntary Employee Benefits Association (VEBA) )

  3. Faculty Committees (Faculty Development Committee; University Distinguished Professorship Committee; The Faculty Grievance Committee; The Committee for the Evaluation of Courses and Faculty; Faculty Committee on Information Technology; Open Access Committee; The Piper Professor Committee; Mitchell Visiting Professor Committee)

  4. Elected Faculty Governance Bodies and Committees (Faculty Constitution) (Faculty Senate; University Curriculum Council; Commission on Promotion and Tenure; The Investigating Committee; The Hearing Committee)

  5. Administrative Committees (Animal Research; Institutional Biological Safety; Institutional Review Board; Commencement and Convocation; Major Scholarships and Fellowships; Intercollegiate Athletics; Faculty Handbook; Faculty Gold Room Oversight, Martin Luther King, Jr.)

  6. Academic Programs and Advising Committees (Academic Standing; International Programs; Council on Teacher Education; Health Professions Advisory Committee; Interdisciplinary Study Committees; Prelaw Advisory Committee)

  7. Other Organizations and Committees (Honor Societies; University Club; Trinity University Womens Club)

I.    OVERVIEW

In the establishment, organization, and composition of standing committees of the University, the President, the Faculty Senate, the Association of Student Representatives, and the executive committee and council of the Graduate Student Association have participated in accordance with provisions of, respectively, Chapter 2A: Constitution of the Faculty Organization at Trinity University, Chapter 6A: Joint Statement on Rights and Freedoms of Students  Section IV.C, the Constitution of the Association of Student Representatives, and the Constitution of the Graduate Student Association.

The standing committees are divided into categories which reflect differences in the organizations and/or individuals that are responsible for establishing the committees and to whom the committees are expected to report. University committees represent the interests of the faculty, administration, and students; they are established by and report to the Faculty Senate, the President of the University (or his/her designee), and the Association of Student Representatives and/or the Graduate Student Association. Faculty Committees primarily represent the interests of the faculty; they are established by and report to the Faculty Senate. Administrative Committees primarily represent administrative interests and they are established by and report to the President of the University (or his/her designee). Student Committees represent student interests; they are established by and report to the Association of Student Representatives and/or the Graduate Student Association.

A.    Membership

Faculty membership on any standing committee shall ordinarily be for three-year terms, arranged so that one-third of the terms expire annually. Members are eligible for reappointment, but due consideration should be given both to the principle of rotation of membership and to the principle of continuity.

Ordinarily, no standing committee should have more than one faculty member from any one academic department, nor should any faculty member serve as a voting member of more than one standing committee. Nominations or appointments to committees should preferably not include members of the Faculty Senate.

Student representatives on standing committees are nominated and/or appointed by the governing bodies of the Association of Student Representatives and the Graduate Student Association. When the Association of Student Representatives or the Graduate Student Association makes a final appointment to a standing committee without a nomination going through the Office of the President of the University or through the Faculty Senate, a written statement of appointment, signed by the chief executive of the appointing organization, will be sent immediately to the committee Chair, and this statement will include the appointee’s local or campus mailing address and telephone number or extension. Whenever possible, student members of standing committees should be named by the end of the spring semester. Faculty and administration appointments should be completed by June 15.

Specific guidelines for the determination of membership are listed separately for each of the major categories of committees.

B.    Rules of Procedure

All members of committees are voting members except those specifically designated as nonvoting. The President of the University and the Vice President for Faculty and Student Affairs are ex officio, nonvoting members of standing committees.

Committees shall be called to meet during the first month of the fall semester by the Chair of that committee for the previous academic year. That past Chair, or a designated convener if past Chair is not available, shall preside over the election of the Chair, vice Chair, and secretary. The committee executive, if there is one, is not eligible to serve as an elected Chair, vice Chair, or secretary. The Chair elected by each committee shall report this election to the organizations and/or individuals responsible for establishing the committees and to whom the committees are expected to report not later than September 30.

The Chair shall preside at meetings of the committee and shall perform the duties usually expected of a presiding officer. The Chair shall consult frequently with the appointed executive, if there is one, the vice Chair, the secretary, and with members of the committee about the operation of the affairs of the committee. The Chair shall appoint, with the approval of the committee, such sub-committees as deemed necessary to carry out the affairs of the committee. The Chair shall immediately ascertain the times during the week when committee members are available for meetings. The Chair shall approve drafts of minutes before distribution.

The vice Chair shall aid the Chair where possible and, in the absence of the Chair, perform his/her duties.

The secretary shall keep accurate minutes of all meetings. Within 10 days after each meeting the secretary shall send copies of the minutes (with pertinent reports) to all members of the committee, to the organizations and/or individuals that are responsible for establishing the committees and to whom the committees are expected to report, and to the University Archivist.

A tentative calendar of meetings shall be agreed upon by the committee at its first meeting, or the officers and the executive may formulate a calendar of meetings to be approved by the committee no later than November 1. Additional meetings of the committee may be called by the Chair, the executive, or by petition of a number of members equal to at least 20 percent of the committee. A proposed docket established by the officers and the executive shall be distributed to the members of the committee at least forty-eight hours prior to each meeting. Items submitted by the committee members must appear on the proposed docket. This docket is subject to the approval of the membership at meeting time.

The executive, or, if there is no executive the Chair, shall be responsible for submitting catalog and handbook material. Such material must have committee approval prior to its being submitted.

A proposed budget may be drawn up by the elected officers and the executive to be submitted, upon committee approval, through normal budget channels.

Unless the committee by majority vote decides otherwise, the meetings shall be conducted according to Robert’s Rules of Order (latest edition).

The preceding provisions for procedure shall serve as a minimal set for each committee. However, each committee may at its own discretion adopt additional rules of procedure.

Each standing committee will prepare an annual report at the end of the academic year. That annual report should be sent to the University Archivist and to each of the organizations or individuals who are responsible for establishing the committee and to whom the committee is to report. In preparing the annual report, the committee members should review the purposes, intended and actual accomplishments, and structure of the committee. In cases where the annual report indicates that the committee accomplished very little or experienced difficulties in carrying out its charge, the annual report should contain recommendations for change. Recommendations could include a proposal for eliminating the committee, a request for changing the size or structure or membership of the committee, a request for a more specific charge from organizations and/or individuals that are responsible for establishing the committee and to whom the committee is to report, or any other changes deemed appropriate by the committee. Such a recommendation should, when necessary, be accompanied by a proposed amendment to any policy statement or other chapter found within this Handbook that creates the committee and defines its function and its membership.

In addition to recommendations contained in annual reports, suggestions are always in order for improvements in committee structure and functioning. Such suggestions, as approved by committee action, should go immediately to the organizations and/or individuals that are responsible for establishing the committee and to whom the committee is to report. For University Committees, recommendations for change must be approved by the Faculty Senate, the President of the University (or his/her designee), and the Association of Student Representatives and/or the Graduate Student Association.

The minutes and annual report, as well as actions taken in approving committee recommendations for changes in structure or function, will be filed with the University Archivist. These committee records will be available for review by committee members and members of organizations that are responsible for establishing the committee and to whom the committee is to report. Minutes, the annual report and recommendations for changes in committee function, structure, or size should be sent to the organizations and/or individuals that are responsible for establishing the committee and to whom the committee is to report: for University Committees, to the Faculty Senate’s Committee on University Administration and Governance, the President of the University (or his/her designee), and to the executive officers of the Association of Student Representatives and/or the Graduate Student Association; for Faculty Committees, to the Faculty Senate’s Committee on University Administration and Governance; for Administrative Committees, to the President of the University (or his/her designee); and for Student Committees, to the executive officers of the Association of Student Representatives and/or Graduate Student Association.


II.    UNIVERSITY COMMITTEES

Standing University Committees have responsibilities assigned to them which relate to important aspects of University affairs. University Committees have members representing at least two of three general constituencies (faculty, administration, students). A majority of these committees have representatives from the administration, the faculty, and the Association of Student Representatives and/or the Graduate Student Association.

The number of members and the ratio of membership for each committee are determined in negotiation among the administration, the Faculty Senate, and the Association of Student Representatives and/or the Graduate Student Association. Faculty members are appointed by the President of the University (or his/her designee) as recommended by the Faculty Senate; student members are appointed by the President of the University (or his/her designee) as recommended by the Association of Student Representatives and/or the Graduate Student Association; administrative members are appointed by the President of the University (or his/her designee). An alternative basis for membership must be approved by the Faculty Senate, the President (or his/her designee), and the Association of Student Representatives and/or the Graduate Student Association.

A.    Admissions, Scholarships, and Financial Aid
      
 Revised description circulated to the faculty by the Faculty Senate on 2/27/05 and approved by the faculty on April 29, 2005.

The Admissions, Scholarships, and Financial Aid Committee serves as an advisory committee to the Offices of Admission and Financial Aid. The committee meets at least once each semester to discuss enrollment goals, recruitment strategies, decision-making, admission statistics, and financial aid budget awarding policies. Committee members introduce concerns and issues that influence the admissions process and the awarding of financial aid and may make recommendations to the Vice President for Faculty and Student Affairs. Membership consists of four faculty with three-year staggered terms; four students, to include on graduate student, with one-year terms; and ex officio, the Vice President for Enrollment and Student Retention, the second in Admissions, the Director of Financial Aid, the Associate Vice President for Student Affairs and Dean of Students or his or her designee, and a staff member from the Business Office. The Associate Vice President for Enrollment and Student Retention Aid convenes the committee meetings; a faculty member serves as chair.

B.    Advising and Registration

The Advising and Registration Committee is formed to review the academic advising and registration process. The Committee is composed of six members: three faculty nominated by the senate, two undergraduate students nominated by the Association of Student Representatives, and the Registrar. The Committee shall assess the advising and registration process, including first-year advising, to suggest possible improvements.  The Committee shall facilitate the exchange of information necessary to promote effective advising and registration.  This Committee will report to the Associate Vice President for Academic Affairs: Student Academic Issues.

C.    Board of Campus Publications

The Board operates in accordance with provisions of Chapter 6A: Joint Statement on Rights and Freedoms of Students  Section IV.D (revised in 1985 and in 1990), including the stipulation that the Board be composed of an equal number of students and faculty/staff representatives. The Board will consist of three faculty members, one administrative representative, and four students. The Coordinator of Student Activities for Student-Edited Publications serves as member ex officio. The Board has general supervision and direction of the Trinitonian and other student-edited publications, including approval of annual budgets for submission to the Student Finance Board and general responsibility for financial stability, election of (and for proper and stated causes, by orderly procedures, the removal of) editors and major staff members, and determination of advertising policies. All contracts must be approved by the Business Office after recommendation by the Board. A faculty or staff business advisor may be appointed by the Board.

D.    Bookstore Operations

The Committee on Bookstore Operations recommends general policies related to the operation of the University Bookstore and expresses faculty, staff, and student concerns, views and ideas related to the Bookstore. The Director of the Bookstore serves on the committee and consults it on ways to improve Bookstore operations and services. The committee is composed of one faculty member, five administrators, two undergraduate students, and one graduate student.

E.    Committee to Review University Compliance with the Drug-Free Schools and Communities Act

(Committee description is forthcoming.)

F.    Conduct Review Board

The Conduct Review Board reviews written appeals of cases from the Student and University Conduct Boards. The Board is composed of two students appointed by the Association of Student Representatives, two Student Affairs staff members appointed by the Dean of Students, and three faculty members appointed by the Faculty Senate. Faculty members will be appointed to alternating three-year terms.

When an appeal is submitted to the Conduct Review Board, a selected composition is convened by a member of the Student Affairs staff appointed by the Dean of Students. The convener acts as a non-voting facilitator for the review. The selected composition for each review will strike a fair gender balance and will include one student, one additional Student Affairs staff member, and one faculty member. Conduct Review Board members assigned to review an appeal should not have relationships with parties to the case.

G.    Diversity Committee

In spirit with Trinity University's Institutional mission, the primary function of the Committee is to promote diversity in the university as it is essential to the health of an academic community. The committee may propose, advocate, and assist in the implementation of policies and programs designed to celebrate and increase diversity in every aspect of University Life. In consultation with appropriate groups, the Committee may annually choose to focus on issues such as, but not limited to, student admissions and retention, faculty and staff recruitment and retention, professional development, campus environment, and invited distinguished speakers. The Committee is composed of four faculty members recommended by the Faculty Senate to serve staggered two-year renewable appointments, the Vice President for Faculty and Student Affairs, the Coordinator for Diversity and Service Programming, and one student recommended by ASR. The four faculty members will in turn elect from amongst themselves a chair and a convener for the committee.

H.    Employee Benefits

The committee has the responsibility to review fringe benefits and benefits policies and make recommendations to the President regarding employee benefits. The committee will periodically review the Trinity University Flexible Benefits Plan (further described by the Summary of Benefits) and determine what types of coverage employees want and are willing to contribute to with regard to the Flexible Benefits Plan, and review the employee Wellness Program. The committee will also oversee the University's self-funded health insurance plan, receive and review regular financial updates on the plan, review possible changes in health insurance carriers and third-party administrators, and, in collaboration with the administration, determine the health care insurance premiums and benefits. In coordination with the Vice President for Finance and Administration, the committee has the authority to meet as needed with outside benefits consultants and planners. All recommendations of the committee shall be forwarded to the President for approval. The committee is composed of four faculty members, three contract staff, and four classified staff. The committee consults with the Vice President for Finance and Administration (who is an ex officio member of the committee) and reports directly to the President of the University.

I.    Lecturers and Visiting Scholars

This committee has the responsibility for the administration of funds budgeted by the University or from other sources to help departments and groups of departments bring in outside speakers. It shall give due consideration to the interests of students, faculty, and the community and will work within the accepted speaker policy. The committee is composed of six faculty members, two administrative representatives, four undergraduate students, and one graduate student.

J.    Library Activities

This committee has as its purpose the recommendation of general policies related to library and audiovisual activities and the expression of faculty and student concerns related to those activities. The University Librarian serves as the executive of this committee and consults it on ways of improving library services, and other appropriate matters. The committee assists the University Librarian in securing faculty and student support for library activities, and in bringing to the attention of the administration any special needs for growth and expansion of library funds and facilities. The committee may report recommendations directly to the Vice President for Information Resources as well as to the University Librarian. The committee is made up of six Faculty members, one administrative representative, four undergraduate students, and two graduate students.

K.    Safety, Security, and Health

The committee reviews and recommends policies to enhance the safety and welfare of University employees, students and visitors. This includes the development and evaluation of comprehensive plans, regulations, procedures and programs to provide for the personal health and safety of persons and the security of property and records in accordance with federal, state and local codes and university policies. The committee's areas of concern include but are not limited to security, health, injuries, facilities, vehicles, air quality and fire safety.

The Director of Campus Safety shall coordinate the activities of the committee. The committee consists of one faculty member, administrative and staff members appointed by the President, and two undergraduate representatives.

L.    Student Finance Board

The Student Finance Board allocates a portion of the Student Activity Fee income to sponsored student organizations as well as to Recreational Sports and Outdoor Recreation, in accordance with established procedures required by the constitution and bylaws of the Board. The Board provides oversight for spending by recipient organizations. The Board annually recommends to the University President the amount of the Student Activity Fee two years hence. Membership is composed of the five students nominated to the University President by the Association of Student Representatives, one administrator each from the offices of Fiscal Affairs and  Student Affairs, and three members of the faculty nominated to the University President by the Faculty Senate.

M.   Sustainability Committee

The University Committee on Sustainability provides leadership for sustainability in University activities. It evaluates University practices and policies and makes recommendations to promote sustainability in operations. The committee evaluates and makes recommendations for sustainability in the curriculum and academic research, and for sustainable practices in co-curricular activities. The committee is composed of five faculty members recommended by the Faculty Senate to serve three-year staggered terms, one of whom is appointed as Chair; two students recommended by the Association of Student Representatives to serve two-year staggered terms; and the Director of the Physical Plant, a representative of the Office of University Communications, the Associate Vice President for Finance and Administration, the Director of Dining Services, and the Director of Residential Life/Dean of Students, or their representatives.   

N.    Advisory Committee for the Collaborative for Learning and Teaching

The Advisory Committee for the Collaborative for Learning and Teaching shall work with the Director of the Collaborative to shape programming and guide the direction of the Collaborative. Specific activities of this committee may include facilitating discussion among faculty members on the subject of learning and teaching by means of workshops, seminars, documents, etc., and acting as a conduit or clearing house for new and existing educational methodologies, technologies, and materials. The Committee shall consist of the Vice President for Faculty and Student Affairs or his/her designee, the Vice President for Information Resources or his/her designee, a representative from Student Affairs, and six members of the faculty including a representative from the Library. Faculty members shall serve for three years, and will be recommended by the Faculty Senate in consultation with the Director of the Collaborative and current members of the Advisory Committee. The Committee will have the option of requesting that two students be appointed by the Association of Student Representatives.

O.    Traffic and Parking

This committee serves as an appeal route for persons receiving traffic or parking violation citations, and to assure adequate counsel in the establishment of the University traffic and parking regulations. The committee consults with the Director of Campus Safety and may report recommendations to the Vice President for Finance and Administration. The committee has three faculty members, three administrative representatives and three student members.

P.    University Conduct Board. See Chapter 6A Article VI.E.2.

Q.    University Standards

This committee, established by Chapter 6A: Joint Statement On Rights and Freedoms Of Students  Section VI.A, exists to review and to formulate major standards of student conduct, the violation of which may lead to suspension or expulsion of a student from the University. The Committee is composed of the Associate Vice President for Student Affairs and Dean of Students (as Chair), another Student Affairs staff member, one faculty member nominated by the Faculty Senate and appointed by the President of the University, and three undergraduate students nominated by the Association of Student Representatives and appointed by the President of the University. The Committee meets at least once a semester to ensure that necessary corrections or additions are made in the Student Handbook so that it constantly meets the needs of the University community. 


III.    FACULTY COMMITTEES

The number of members and the ratio of membership (for faculty, students, and administrative representatives) for each committee is determined by the Faculty Senate in consultation with the administration and the Association of Student Representatives and/or the Graduate Student Association. Unless an alternative basis for membership has been approved by the Faculty Senate, faculty members will be appointed by the Faculty Senate; administrative members will be appointed by the President of the University (or his/her designee); and student members will be appointed by the President (or his/her designee) upon nomination by the Association of Student Representatives and/or the Graduate Student Association. Unless an ongoing charge is specified in the committee description, the Faculty Senate will be responsible for providing the committee with a specific annual charge. These committees are described elsewhere in this handbook as noted.

A.    Faculty Development Committee. See Chapter 4A: Statement on Faculty Development.

B.    University Distinguished Professorship Committee. See Chapter 3D: Distinguished Professorships. [NOTE: the committee has no members, and has been recommended for elimination by the Faculty Senate, with concurrence of the University President; however, pending amendment of Chapter 3D: Distinguished Professorships, the elimination of this committee has not yet taken effect]

C.    The Faculty Grievance Committee. See Chapter 3A Article IX: Grievance Procedures.

D.    Administrator Review Oversight Committee

This standing committee will undertake a regular review of policies and protocols related to the five-year reviews of the Vice President for Faculty and Student Affairs, the Associate Vice Presidents for Academic Affairs, the Vice President for Information Resources, and the University Librarian. Suggested changes to Handbook procedures related to these reviews will be submitted to the Faculty Senate for approval.  During a year when a five-year administrator review is scheduled to be completed, this committee will oversee the collection and reporting of data and will submit a final review report to (a) the appointing administrator of the administrator under review, the President, and (in the case of a review of the VPFSA) the Board of Trustees, and (b) the chair of the Faculty Senate. This committee will be composed of three faculty members and one staff member assigned by the President. If multiple reviews are scheduled during the same academic year, the Administrator Review Oversight Committee may petition the Faculty Senate to convene ad hoc committees of a similar faculty and staff composition to complete additional reviews. Each ad hoc review committee, however, will be chaired by a member of the Administrator Review Oversight Committee. 

E.    Faculty Committee on Information Technology

The Faculty Committee on Information Technology provides a forum for reviewing, evaluating, and recommending strategies, plans, and policies for campus information technology in order to support Trinity's educational mission. The committee will review and make recommendations regarding the campus's information technology direction, capabilities, and strategic objectives. Members will help to identify opportunities where information technology could assist the campus in achieving its goals (e.g., through process redesign and technology-assisted service delivery, through new learning pedagogies and collaboration technologies, etc.). The Vice President for Information Resources will convene this committee of five faculty members representing different academic departments. Faculty representatives will be assigned by the Faculty Senate and approved by the President. Representatives from other departments, offices, and programs will be invited to report to the committee when necessary. The committee reports to the Faculty Senate.

F.    Open Access Committee

This Open Access Committee is responsible for implementing and interpreting the Open Access Policy (Chapter 5C), resolving disputes concerning its implementation and application, and making recommendations to the Faculty Senate. Committee members promote the Open Access Policy and repository to faculty members, and verify participation with the assistance of Academic Affairs staff. The committee will review the Open Access Policy every three years and report its findings to the Faculty Senate. The committee consists of three faculty members, plus two ex-officio members: one member of the library faculty and a representative from the Office of Academic Affairs. Members serve three-year staggered terms. The library faculty member is appointed by the members of the library faculty; he or she is involved in the management of the institutional repository, including maintenance of standards, migration issues, etc.   

G.    The Piper Professor Committee

This committee consists of six faculty members appointed by the Faculty Senate including two former recipients of the Piper Professor Award. It is the committee’s responsibility to select Trinity University’s nominee for the annual Piper Professor Award..


IV.    ELECTED FACULTY GOVERNANCE BODIES AND COMMITTEES (FACULTY CONSTITUTION)

A.    Faculty Senate. See Chapter 2A  Article IV: The Faculty Senate, and Chapter 2D: Faculty Senate Bylaws.

B.    University Curriculum Council. See Chapter 2A  Article III: The University Curriculum Council, and Chapter 2B: University Curriculum Council Bylaws.

C.    Commission on Promotion and Tenure. See Chapter 2A  Article V: The Commission on Promotion and Tenure.

D.    The Investigating Committee. See Chapter 2A  Article IV.G.6.a, and Chapter 3A  Article VI.B.2.c.i.

E.    The Hearing Committee. See Chapter 2A  Article IV.G.6.a and Chapter 3A  Article VI.B.1.c.


V.    ADMINISTRATIVE COMMITTEES

The number of members and the ratio of membership (for faculty, student, and administrative representatives) for each committee are determined by the President of the University (or his/her designee) in consultation with the Faculty Senate and the Association of Student Representatives and/or the Graduate Student Association. Unless an alternative basis for membership has been approved by the President (or his/her designee), administrative members will be appointed by the President (or his/her designee); faculty members will be appointed by the President (or his/her designee) upon nomination by the Faculty Senate; and student members will be appointed by the President (or his/her designee) upon nomination by the Association of Student Representatives and/or the Graduate Student Association.

The President of the University (or his/her designee) will be responsible for providing the committee with a specific annual charge, unless an ongoing charge has been specified in the committee description.

A.    Animal Research

The Animal Research Committee is responsible for overseeing and evaluating the use, husbandry, and disposal of vertebrate animals at Trinity University according to the guidelines established in the Animal Welfare Act (P. L. 89-544, as amended by P. L. 91-579 and P. L. 94-279) and by Public Health Service policy on Humane Care and Use of Laboratory Animals (OPRR, Health Research Extension Act, 1985, P. L. 99-185, Revised September, 1986). The committee employs as a basis of evaluation the standards published in Guide for the Care and Use of Laboratory Animals (U.S. Department of Health and Human Services, N.I.H., No. 85-23, revised 1985). Individuals desiring to house vertebrate animals for teaching, research or any other purpose either in the designated animal facility or elsewhere within the University must have the explicit permission of the Animal Research Committee. Petitioners who request to house animals in facilities other than the designated facility must provide evidence that the animals will be properly cared for and that adequate records of their use and disposal will be kept. In accordance with Federal Guidelines, the Chair and members of the Animal Research Committee are appointed annually by the President of the University. The Committee is composed of a nonscientist, a person having no affiliation with Trinity University, a licensed veterinarian, and not more than three faculty from any one department. The person officially and legally responsible for the humane care and use of animals at Trinity University is the Institutional Official, the Associate Vice President for Academic Affairs: Budget and Research.

B.    Institutional Biological Safety

The Institutional Biological Safety Committee has responsibility for the establishment and continuity of scientific procedures to insure that research at Trinity University will be conducted safely. It will assure compliance with the intent and requirements of the Federal Department of Health and Human Services, National Institutes of Health, Office of Recombinant DNA Activities regulations, and the concordant National Science Foundation procedures. In order to fulfill these commitments, the Committee will be guided by both ethical and scientific principles and procedures in monitoring research sponsored by HHS-NIH, NSF and all other scientific experimentation in assessing potential hazards, and establishing and implementing safety procedures. Faculty whose projects have been determined by departmental Chairs to be potentially hazardous shall notify the Institutional Biological Safety Chair (IBSC) of the necessity for committee consideration when proposals are submitted to NIH, NSF or any other sponsor. Forms for application for IBSC review are available in the Office of the Associate Vice President for Academic Affairs: Budget and Research. Subsequent reviews of procedures are required when awards are received, and when modifications of experimentation are made. The membership of the IBSC includes three sciences faculty members, at least two persons not affiliated with Trinity University, at least one member from the laboratory technical staff, and a Biological Safety Officer. The committee may also include consultants who are particularly knowledgeable about institutional commitments and policies, applicable law, standards of professional conduct and practice, and the environmental concerns.

C.    Institutional Review Board

This Board, established in accordance with Department of Health and Human Services regulations, reviews research projects and activities to determine the extent of the risks to human subjects and to assure that safeguards are present to protect the subjects’ rights and welfare. A research project involving the use of human subjects must have the approval of this Board. For information, contact the Office of Academic Affairs; also see Chapter 5C: Use of Human Subjects in Research. This Board is appointed by the Vice President for Faculty and Student Affairs and consists of five faculty members, one undergraduate student, and two persons from the community with no affiliation with Trinity University. A representative of the Office of Academic Affairs serves as the Human Subjects Administrator. The Human Subjects Administrator is responsible for maintenance of Board records and documentation, coordination of Board activities, and monitoring compliance with regulations approved by the Board.

D.    Commencement and Convocation

This committee is responsible for the scheduling and handling of all commencement exercises and convocations. The Faculty Senate nominates the three Faculty members of the committee, the Association of Student Representatives nominates three graduating seniors, and the Graduate Student Association nominates the graduate student representative to the President of the University. The President appoints all committee members. After consultation with the Vice President for Faculty and Student Affairs, the President appoints the four administrative members of the committee. The President of the University delivers a charge to the committee each September at the initial meeting of the committee and serves as Chair of the committee.

E.    Major Scholarships and Fellowships

This committee consists of faculty who have responsibility for each of the external major scholarships and fellowships for which students from Trinity University routinely compete. The committee deals with issues pertaining to the selection and preparation of students for these competitions. The committee is Chaired by the Vice President for Faculty and Student Affairs (or a designee). Current membership consists of faculty who have responsibility for the Marshall, Rhodes, Mellon, Truman, Goldwater, and Fulbright awards.

F.    Intercollegiate Athletics

This committee is set up under its own bylaws, approved by the Board of Trustees, which also approves appointments. The committee is designed to fulfill all the functions assigned to such a faculty committee by the National Collegiate Athletic Association. Subject to the established policy and budgetary provisions of the Board of Trustees, the committee is responsible for the supervision and development of the total program of intercollegiate athletics. The committee consists of six faculty members, three administrative representatives, and three students.

G.    Faculty Handbook

The Faculty Handbook Committee is responsible for maintaining and revising the Faculty and Contract Staff Handbook. The committee consists of three faculty members and two representatives from the Office of Academic Affairs.

H.    Faculty Gold Room Oversight Committee

This committee consists of three faculty members and one administrator from the Office of Academic Affairs. The Faculty Gold Room Oversight Committee shall be responsible for the administration of the Faculty Gold Room. These duties include overseeing the scheduling of the room as carried out by the appropriate person in the Office of the Registrar, monitoring and evaluating use of the facility, collecting and responding to suggestions regarding the space, and developing and maintaining policies for its use.

I.    Martin Luther King, Jr.

The Martin Luther King, Jr., Committee is responsible for selecting Trinity University’s annual MLK, Jr., Commemorative Lecturer, coordinating the University’s participation in San Antonio’s MLK, Jr., March and Commemorative Program, and planning other related activities. The committee consists of the Assistant Director for Intercultural and Diversity Issues, the Assistant Director of University Communications: Community Relations and Special Events, the President of the Black Student Union, one additional student recommended by the Association of Student Representatives, and two faculty members recommended by the Faculty Senate. The Chair/Director of African-American Studies shall appoint one person to the committee and shall decide the length of that term. The faculty members will serve three-year terms on a staggered basis. The Assistant Director for Intercultural and Diversity Issues serves as chair.

 


VI.    ACADEMIC PROGRAMS AND ADVISING COMMITTEES

For Academic Programs and Advising Committees, a subcategory of Standing Administrative Committees, the committees are established by and report to the Vice President for Faculty and Student Affairs. Members will normally be appointed either by the Vice President for Faculty and Student Affairs or by a person designated by the Vice President.

A.    Academic Standing

This committee is charged with reviewing the status of undergraduate students who are liable for academic suspensions and/or dismissal and recommends to the Vice President for Faculty and Student Affairs any student who should remain on academic probation. In addition, the committee reviews the record of any undergraduate student applying for readmission to the University and recommends action on the application. The committee consists of nine faculty members, the Associate Vice President for Student Affairs and Dean of Students, the Registrar, and the Associate Vice President for Academic Affairs: Student Academic Issues.

B.    International Programs

The Committee on International Programs is generally responsible for policy relating to Trinity University students studying abroad under the auspices of other institutions. The committee is also responsible for hearing appeals from students with respect to decisions of the Director of Study Abroad regarding the disapproval of credit for specific programs or courses. The committee is appointed by the Vice President for Faculty and Student  Affairs. Its membership should include at least one faculty member from the Department of Modern Languages and Literatures and at least one from the International Studies Program. The membership should include faculty with interest in each world area (Europe, Latin America, Asia) in which quality study abroad programs are readily available. The Director of Study Abroad serves ex officio on the committee.

C.    Council on Teacher Education

The Council on Teacher Education is established as the body charged with primary review of all items related to teacher education. The membership consists of twelve faculty members appointed by the person designated head of teacher education, after consultation with the Associate Vice President for Academic Affairs: Curriculum and Faculty Development; the Director of Teacher Certification and Placement, Department of Education; and two faculty members from the Department of Education. Other than the general responsibility for teacher education at Trinity University, specifically the Council on Teacher Education is involved with the following: (1) approval of candidates for teacher education at Trinity University; (2) approval of candidates for teaching certificates and/or endorsements; (3) approval of standards for admission and certification; (4) recommendation of new education degree and certification programs at Trinity University; (5) advice to the Department of Education regarding matters related to teacher education and certification; and (6) liaison between the Department of Education and the other departments and offices throughout the University.

D.    Health Professions Advisory Committee

The Health Professions Advisory Committee provides close liaison between Trinity University and professional schools in the health care area. It is concerned with maintaining proper undergraduate programs, giving counsel and academic guidance, and recommending students for admission to medical, nursing, dental, veterinary science, and other schools in related fields. The committee reports to the Office of Academic Affairs.

E.    Interdisciplinary Study Committees

These committees administer the interdisciplinary programs of study in the areas named in the committee titles. Current committees are African American Studies, American Intercultural Studies, Cognitive Science, Communication Management, Comparative Literature, Environmental Studies, Film Studies, International Studies, Linguistics, Medieval and Renaissance Studies, Neuroscience, New Media, Scientific Computing, Urban Studies, and Women’s and Gender Studies.

F.    Prelaw Advisory Committee

The responsibility of the committee is to advise undergraduate students seeking to prepare themselves for law careers while attending Trinity University. The committee works with the Admissions Office recruiting prelaw students, and also reviews curricular programs to enhance prelaw training. The committee reports to the Associate Vice President for Academic Affairs: Student Academic Issues. The committee is appointed by the Vice President for Faculty and Student Affairs. Its membership includes eleven faculty members appointed from academic departments that have an interest or programs related to legal studies. The Associate Vice President for Academic Affairs: Student Academic Issues serves as an ex officio member of this committee.


VII.    OTHER ORGANIZATIONS AND COMMITTEES

A.    Honor Societies

A number of honor societies, both national and local, exist in symbiotic relation to the University. Various members of the faculty, administration, and student body participate in these organizations and their selection processes. Descriptions of these and other organizations are in the Student Handbook.

B.    University Club

The University Club is a social organization of eligible faculty, administrators, contract staff, and classified staff, and operates under its own bylaws. Purposes served by the club include acknowledging significant incidents in the lives of members and their families, honoring retired faculty, and hosting occasional social events. The clubroom is maintained for members as a place to relax and to engage in professional reading and conversation. Light refreshments are offered. Guests may accompany members; however, Trinity University personnel who are not members should not be regularly invited. Dues are deducted from the salary of each member. Faculty, administrators, or staff who wish to become members or to withdraw should contact the Office of Human Resources. A governing Committee of six University Club members is elected by the membership for three-year terms. The University Club Committee elects its own officers in the Fall.

C.    Trinity University Women’s Club

The purpose of this organization includes: providing services to Trinity University and providing opportunities for forming friendships. Among the services provided is the maintenance of a scholarship fund for worthy women students. Through meetings, lectures, luncheons, and participation in various special interest groups, members get to know each other and become part of the Trinity University family. Membership is open to all women whose husbands are currently affiliated with Trinity University, or who themselves are currently affiliated with Trinity University as full-time or part-time faculty, as administrators, or as administrative or classified staff. Membership is also extended to retirees and wives or widows of retirees from full-time faculty or administrative positions.


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