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The Mail Center offers folding, envelope stuffing (inserting), sealing, metering, packaging, collating, ink jet address printing and computer generated mail processing. We also offer customized discount (bulk) standard mailing service for certain types of mail.
Personal Mail - Incoming and Outgoing
Outgoing personal mail is handled along with the University's mail. You may bring your personal stamped mail with your department mail to the Mail Center.
Outgoing personal mail must be sealed and have the proper postage affixed prior to depositing at the Mail Center. Our personnel will be glad to help you determine the proper amount of postage.
Personal mail will be picked up by the US Postal Service as received during our next scheduled trip.
Incoming personal mail is handled along with the University's mail.
Mail Stuffers & Flyers
Students or Organizations that need the Mail Center staff to distribute stuffers/ flyers in student boxes must notify the Mail Center a week before distribution. The Mail Center has the approval to only distribute three stuffers/flyers per week, so planning in advance is crucial. If you do not notify us a week before distribution, the distribution is delayed another week.
Large Mailings
Before producing a large or specialized mailing, include the Mail Center Manager in your mailing arrangements. This person can be of assistance to ensure your mailing program is cost effective, efficient and timely.
Advance notice is required to effectively handle and process large or specialized mailings. Large mailings are any mailing consisting of 2,500 or more pieces.
72-hour advance notice is needed to ensure the following items are available:
- Appropriate size and quantity of enclosures (envelopes and/or corrugated boxes).
- Mail Center personnel and equipment to process the mailing.
- Sufficient postage on deposit.
Before you submit a request for folding or inserting services we will be glad to look at sample forms and envelopes to determine if the materials can be processed on our mail processing systems. We can also offer suggestions for size and shape requirements to keep your mailing costs as low as possible.
If you are not sure of anything concerning a mailing of 500 or more pieces, please call the Mail Center manager for assistance. We want to help.
Folding - There are several types of folds available. The request for folding copied or printed matter is forwarded to the Mail Center Technician, who is responsible for the automatic folding equipment located in the Mail Center.
Insertion (Envelope Stuffing) - Insertion of correspondence, reprints, and other printed matter into pre-addressed or window envelopes (in excess of 100 pieces) is available in the Mail Center. A completed Mailing Service Request Form is required.
Sealing - Automatic sealing of standard size gummed envelopes for mailing is provided for by the Mail Center. For ten or more envelopes requiring sealing, leave the flaps closed, and then secure the contents of the envelopes with an elastic band.
Automated Printing, Folding, Insertion & Addressing - Mail Services recently installed a system that prints, folds, inserts and addresses items including the Delivery Point Barcode. To qualify for discounts, contact the mail center manager to see if your mailing should be produced on this new equipment.
Alternative Delivery Services Available
Courier Services - Our National or International couriers are Airborne, UPS, FedEX and DHL.
Addressing - To guarantee delivery of material, complete addresses with telephone numbers are very important.
Envelopes - The various couriers supply us with 9 x 12 envelopes sometimes called Overnight Letters and other trade names. They also supply large 12 x 18 envelopes called Courier Paks and other trade names. Pricing of the courier services are often linked to size of envelopes, upon request the Mail Center will make packaging selections for you since we stock all sizes and will use the lowest price envelope.
Other Packaging - Couriers also supply us with mailing tubes (for odd size long items) and various size boxes, such as five-pound boxes. Upon request the Mail Center will select the right box for you. We stock many sizes.
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