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ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT

Accounting Corrections/Journal Entries
Check Requests
Checks — Manually Produced
Encumbrance Accounting Policy
Monetary Advances
Personal Service Payments
Travel Policy
Recruiting Policy
Use of Personal Vehicles for University Business

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Monetary Advances

Contents of this page:

  1. Travel Advances

  2. New Faculty Advances

  3. Emergency Loans to Employees

  Travel Advances

Trinity University employees may obtain advances with supervisor approval for University-related travel. For details, see the chapter on "Travel Policy."

  New Faculty Advances

Salary advances are available to new employees in Academic Affairs, specifically including faculty and administrative staff. Salary advances are to provide for living expenses and/or relocation costs. Salary advances will be made in the form of a non-interest bearing loan and will be repaid within ninety (90) days through payroll deduction. Under no circumstances will the repayment term extend beyond this period.   A SALARY ADVANCE APPLICATON will need to be filled out, and if you need additional information you may contact the Business Office. at ext. 7330.

  Emergency Loans to Employees

The University offers an Emergency Loan Program for family economic emergencies. For detail information about this loan program or to obtain an EMERGENCY LOAN APPLICATION (see example), please contact the Business Office at ext. 7330.

1. Considerations for emergency loans include:

a. Medical emergencies (i.e., accident, injury or unexpected illness to the employee, the employee’s spouse or an immediate family member)

b. Automobile repair, up to $500

2. Terms of the emergency loans:

a.  Employees on probation are not eligible.

b.  Employees must be employed at Trinity University at least one year.*

c. Emergency loans with a term less than six (6) months are interest-free.

d. Emergency loans with a term greater than six (6) months will bear an interest rate to be determined by the Vice President for Finance & Administration, at the beginning of each fiscal year.

e. To apply for an emergency loan, an employee should complete an EMERGENCY LOAN APPLICATION which includes the terms of the loan, the reason for the loan, the borrower’s signature and the signature of the employee’s supervisor. An emergency loan request that exceeds the amount of $500 or a term greater than six (6) months must have the Associate Vice President of Budget and Business Operations approval signature.

f. Approved EMERGENCY LOAN APPLICATION will be executed with a PROMISSORY NOTE (see example), based on the terms approved on the loan application.

g. All employee emergency loan repayments will be made through payroll deductions.

h. Since this is an emergency loan program, employees are allowed to borrow from this program once *every five years. 

* Revised Jan. 2010

 

 

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Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
HUMAN RESOURCES
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.