Trinity University employees may obtain advances with supervisor approval for University-related travel. For details, see the chapter on "Travel Policy."

Salary advances are available to new employees in Academic Affairs, specifically including faculty and administrative staff. Salary advances are to provide for living expenses and/or relocation costs. Salary advances will be made in the form of a non-interest bearing loan and will be repaid within ninety (90) days through payroll deduction. Under no circumstances will the repayment term extend beyond this period.

The University offers an Emergency Loan Program for family economic emergencies. For detail information about this loan program or to obtain an EMERGENCY LOAN APPLICATION (see example), please contact the Business Office at ext. 7330.

1. Considerations for emergency loans include:

a. Medical emergencies (i.e., accident, injury or unexpected illness to the employee, the employee’s spouse or an immediate family member)

b. Automobile repair, up to $500

2. Terms of the emergency loans:

a. Employees on probation are not eligible.

b. Emergency loans with a term less than six (6) months are interest-free.

c. Emergency loans with a term greater than six (6) months will bear an interest rate to be determined by the Vice President for Fiscal Affairs, at the beginning of each fiscal year.

d. To apply for an emergency loan, an employee should complete an EMERGENCY LOAN APPLICATION which includes the terms of the loan, the reason for the loan, the borrower’s signature and the signature of the employee’s supervisor. An emergency loan request that exceeds the amount of $500 or a term greater than six (6) months must have the Associate Vice President for Fiscal Affairs signature.

e. Approved EMERGENCY LOAN APPLICATION will be executed with a PROMISSORY NOTE (see example), based on the terms approved on the loan application.

f. All employee emergency loan repayments will be made through payroll deductions.

g. Since this is an emergency loan program, employees are allowed to borrow from this program only once.