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ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT

Accounting Corrections/Journal Entries
Check Requests
Checks Manually Produced
Encumbrance Accounting Policy
Monetary Advances
Personal Service Payments
Travel Policy
Recruiting Policy
Use of Personal Vehicles for University Business

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Check Requests

Disbursement requests are processed in accordance with University purchasing procedures. Supporting documentation must be attached to the DEPARTMENT PURCHASE ORDER (DPO). If specific instructions and/or enclosures are to be considered, these must be noted clearly on the body of the DPO (see example). For instructions on completing the DPO, see the chapter on "Purchasing Policy and Procedures."

Accounts Payable issues checks twice a week, on Wednesdays and Fridays. From the time the fully approved DPO is received by the Business Office, there is normally a two-day processing period for the issuance of a check. That is, requests received by the Business Office on Monday normally are ready late Wednesday afternoon. To meet a specific deadline of payment, the preparer should allow sufficient time for the DPO approval process.

Questions concerning check disbursements should be directed to Accounts Payable, ext.7340.

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Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
HUMAN RESOURCES
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.