Disbursement requests are processed in accordance with University purchasing procedures. Supporting documentation must be attached to the DEPARTMENT PURCHASE ORDER (DPO). If specific instructions and/or enclosures are to be considered, these must be noted clearly on the body of the DPO (see example). For instructions on completing the DPO, see the chapter on "Purchasing Policy and Procedures."

Accounts Payable issues checks twice a week, on Wednesdays and Fridays. From the time the fully approved DPO is received by the Business Office, there is normally a two-day processing period for the issuance of a check. That is, requests received by the Business Office on Monday normally are ready late Wednesday afternoon. To meet a specific deadline of payment, the preparer should allow sufficient time for the DPO approval process.

Questions concerning check disbursements should be directed to Accounts Payable, ext.7340.