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ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT

Accounting Corrections/Journal Entries
Check Requests
Checks Manually Produced
Encumbrance Accounting Policy
Monetary Advances
Personal Service Payments
Travel Policy
Recruiting Policy
Use of Personal Vehicles for University Business

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Encumbrance Accounting Policy

An encumbrance is a transaction designed to set money aside (accrued) for a specific future use. Funds can be encumbered by a DEPARTMENT PURCHASE ORDER or salary contract.

Accruals must be made prior to the end of the fiscal year for all outstanding bills that are unpaid or are expected to be unpaid by May 31 for services rendered prior to May 31. If an accrual paid in the subsequent fiscal year is more than what was originally accrued, the difference will be charged to the department in the current fiscal year.

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Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
HUMAN RESOURCES
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.