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FAQ for Contract Employees |
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FAQ for Faculty |
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FAQ for Students |
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Pay Check Distribution and Direct Deposit |
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Pay Stub Explanation |
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Payment to Non-Resident Aliens |
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Payroll Calendar |
FREQUENTLY ASKED QUESTIONS for CLASSIFIED EMPLOYEES
The Payroll Office is pleased to provide you with answers to questions that are frequently asked by persons employed at the University. It is the goal of the Payroll Office to assist you and ensure the timely and accurate payment of wages.
When are time cards due?
Time cards are due every other Monday
before 10:0 AM in Northrup Hall, room 108. Do not submit a time
card that is without signatures. It is
recommended that you keep a copy of your time
card for your records.
What if my supervisor is not
present to sign my time card?
Submit a COPY of your time card to
Payroll by the deadline. When you get your supervisor to sign
your original time card, turn it in to Payroll in a
timely manner.
What if I am not at work when
time cards are due?
We recommend that you have a designated
person turn in your time card by the deadline when you are absent to
insure that you get paid. If your
time card in not turned in by the deadline,
you will receive a manual check, which means that your money will not
go to direct deposit.
What is direct deposit and how
do I enroll?
Direct deposit is a secure and convenient
method of depositing your pay directly to your bank account. To
enroll, complete an
Application for
Direct Deposit form available from Payroll.
You will be asked to provide your bank's name, routing number, account
number and a blank check
with the word "VOID" written across
the front.
What is a W-4 and how many
allowances should I claim?
The Form W-4, Employee's Withholding
Allowances Certificate, determines how much federal income tax to
deduct from your pay. You will
receive this form in Human Resources after
you are hired for your job. Anyone working and receiving a
paycheck from the University must
complete this form at the beginning of your
employment. It is beyond the scope of duties of the Payroll
Office to advise you of how many
allowances to claim on your W-4. For
more information, visit
www.irs.gov
.
I was expecting overtime pay
but did not receive it, why?
Overtime wages are based upon hours "physically"
worked each week. The total of 40 hours worked cannot include:
* Holidays
* Vacation leave
* Sick Leave
* Jury duty
What should I do if I have a
permanent change of address?
Inform Human Resources in Northrup
Hall, room 108, or call Human Resources at Ext. 7507. Advise
them to change your permanent address.
This insures that you will receive your W-2
form in a timely manner for tax purposes.
How do I get a duplicate copy
of my W-2 form?
You will need to go to the Payroll
office in Northrup Hall, room 108C and fill out a duplicate W-2
request form. Payroll will inform you when it is
ready for pick up, or you may request that it
be mailed to you.
How will my final paycheck be
handled?
Final wages are paid by manual check,
not direct deposit. Employees who tender resignations are
required to complete a Clearance Form to
insure all debts to the University are paid
prior to receiving their final paycheck. Involuntarily
terminated employees will be cleared by phone. Upon
receiving notice of resignation/termination,
Payroll will cancel direct deposit of the employee's final paycheck.
The clearance procedure is initiated
and concludes at Human Resources.
If you have further questions, please contact Payroll at Ext. 7302 or via email at payroll@trinity.edu. The Payroll Office is located in Human Resources, Northrup Hall, room 108C.
For further information, please call (210) 999-7306, or write to:
Trinity University
Office of Fiscal Affairs
One Trinity Place
San Antonio, TX 78212-7200
This page is provided to you for informational purposes. Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.
This page was last modified on May 23, 2007.