New Page 1

The Payroll Office is pleased to provide you with answers to questions that are frequently asked by persons employed at the University. It is the goal of the Payroll Office to assist you and ensure the timely and accurate payment of wages.

When is payday?
Faculty are paid on the 25th of each month unless that day falls on a non university workday, then you will be paid on the preceding workday.

What is the difference between a 9 and 12 month payout of my salary?
Faculty paid over 9 months will receive paychecks from September to May. Premiums paid for healthcare are reflected at a higher rate in order to
keep coverage during the summer months. Faculty paid over the 12 months will receive paychecks from September to August.

How do I know what to claim on my W-4 for federal Income tax withholding?
     The amount of federal income tax deducted depends on the amount of gross wages, pretax deductions and retirement contributions. The W-4 form
     includes questions that will assist you in determining how many exemptions you should claim. Another reference is the Withholding Calculator
     available at http://www.irs.gov/individuals/article/0,,id=96196,00.html. Payroll staff will be happy to provide you with an estimate of your monthly
     pay based upon the withholding options you are considering, however, we are not trained tax professionals and cannot provide tax advice.

Can I obtain a copy of my W-2?
Yes, please complete the Request for Duplicate W-2 form and return it to Payroll. You will be contacted when the copy is ready to be picked up.

When will I be paid my summer stipend?
Stipends for summer chairs are paid the last working day of June and July. Stipends for teaching the Summer Session are paid the last working day
in June.

How is my pay for departmental chair calculated?
The supplemental pay for chair is divided between the summer and fall and spring semesters. One-third of the total amount is paid in two installments
over the summer. The remaining two-thirds are paid out with your base salary over 9 or 12 months.

My letter of appointment includes a special condition for reimbursement of moving expenses. What expenses are considered taxable
and non-taxable?
Expense related to the packing and transportation of household goods, and expenses of traveling from the old home to the new home are
non-taxable. Reimbursement for meals while traveling to the new home and any pre-move house hunting expenses are taxable.

I received my pay stub and have a few questions about the information included on it.]
Understanding Your Pay Check is a good place to start. If you still have questions, contact Payroll at Ext. 7302 or email us at payroll@trinity.edu.

Why was I taxed on my life insurance coverage?
     Life insurance coverage in excess of $50,000 is considered a taxable fringe benefit by the IRS. The amount of coverage that is taxed is based upon
     your age and the amount of your premium that is after-taxed, if any. The taxable amount is subject to social security, Medicare and federal
     withholding.

What is direct deposit and how do I enroll?
     Direct deposit is a secure and convenient method of depositing your pay directly to your bank account. To enroll, complete an Application for
     Direct Deposit form available from Payroll. You will be asked to provide your bank's name, routing number, account number and a blank check
     with the word "VOID" written across the front.

	GENERAL INFORMATION
	BUSINESS OFFICE:
	ACCOUNTING AND REPORTING
	ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
	CASHIER'S OPERATIONS
	PAYROLL
	SPONSORED PROJECTS (GRANTS)
	STUDENT ACCOUNTS AND STUDENT LOANS
	CAMPUS SECURITY
	FACILITIES MAINTENANCE
	HUMAN RESOURCES
	PURCHASING
	RISK MANAGEMENT

Trinity University
Office of Fiscal Affairs
One Trinity Place
San Antonio, TX 78212-7200

This page is provided to you for informational purposes. Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

	FAQ for Classified Employees
	FAQ for Contract Employees
	FAQ for Students
	Pay Check Distribution and Direct Deposit
	Pay Stub Explanation
	Payment to Non-Resident Aliens
	Payroll Calendar