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The Payroll Office is pleased to provide you with answers to questions that are frequently asked by students employed at the University. For many students, this may be your first job on campus and you may not know what to expect. It is the goal of the Payroll Office to assist you and ensure the timely and accurate payment of wages.

When are student worksheets due?
     Worksheets are due every other Thursday before 11 A.M. in Northrup Hall, room 108. Do not submit a worksheet that is incomplete (missing
     signatures, department, pay period dates, your SSN or student ID). This may delay processing of your paycheck. It is recommended that you
     keep a copy of your worksheet for your records. A payroll schedule for the academic year can be obtained from the Payroll Office.

If my worksheet is turned in after the deadline, will I still get paid?
     It cannot be guaranteed that you will receive a paycheck on the scheduled payday if your worksheet is late. However, an effort will be made to
     ensure it is processed or you will be paid on the next scheduled pay date. If a pattern of consistent lateness occurs, your supervisor will be
     contacted.

I did not receive a paycheck, why?
     There could be several reasons why you did not receive a paycheck. For example:
          * If this is your first job on campus, have you completed all the required paperwork in Human Resources?
          * Has your supervisor completed and returned to Human Resources the appropriate student work authorization forms?
          * Did you submit your completed worksheet to payroll before the deadline?
          * Was all the appropriate information given on your worksheet? Failure to complete your worksheet properly will result in your paycheck being
              held in Payroll until the information is complete or corrected.

Can I hold my worksheet and just get one big check at the end of the semester?
Holding timesheets is STRICTLY PROHIBITED. Is also causes a higher amount of taxes to be withheld as taxes are calculated on a biweekly
pay schedule.

What is direct deposit and how do I enroll?
     Direct deposit is a secure and convenient method of depositing your pay directly to your bank account. To enroll, complete an Application for
     Direct Deposit form available from Payroll. You will be asked to provide your bank's name, routing number, account number and a blank check
     with the word "VOID" written across the front.

Do I have to enroll for direct deposit each semester?
No, you do not have to enroll for direct deposit each semester. Your records will remain in effect until you make a change or cancel the request.
If you switch banks or close your account that your wages are deposited to, please contact Payroll as soon as possible.

What is a W-4 and how many allowances should I claim?
     The Form W-4, Employee's Withholding Allowances Certificate, determines how much federal income tax to deduct from your pay. You will
     receive this form in Human Resources after you are hired for your job. Anyone working and receiving a paycheck from the University must
     complete this form at the beginning of your employment. It is beyond the scope of duties of the Payroll Office to advise you of how many
     allowances to claim on your W-4. For more information, visit www.irs.gov .

I lost my paycheck, what can I do?
     If you believe you have lost your paycheck, please notify Payroll right away. You will be asked to complete a Request for a Duplicate Check.
     Upon verification that the original check has not been cashed, another check will be issued to you. Requests by email are acceptable, however
     telephone requests are not.

Where do I pick up my paycheck?
Any student worker that has a campus box will receive their paychecks via campus mail. If you live off campus, your paycheck will be available in
Human Resources.

Can I cash my paycheck on campus?
Yes, you may take your paycheck to the cashier's window located in Northrup Hall, room 142 and they will cash your check at no charge.

If you have further questions, please contact Payroll at Ext. 7302 or via email at payroll@trinity.edu. The Payroll Office is located in Human Resources, Northrup Hall, room 108C.

	GENERAL INFORMATION
	BUSINESS OFFICE:
	ACCOUNTING AND REPORTING
	ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
	CASHIER'S OPERATIONS
	PAYROLL
	SPONSORED PROJECTS (GRANTS)
	STUDENT ACCOUNTS AND STUDENT LOANS
	CAMPUS SECURITY
	FACILITIES MAINTENANCE
	HUMAN RESOURCES
	PURCHASING
	RISK MANAGEMENT

Trinity University
Office of Fiscal Affairs
One Trinity Place
San Antonio, TX 78212-7200

This page is provided to you for informational purposes. Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

	FAQ for Classified Employees
	FAQ for Contract Employees
	FAQ for Faculty
	Pay Check Distribution and Direct Deposit
	Pay Stub Explanation
	Payment to Non-Resident Aliens
	Payroll Calendar