PAYROLL

	FAQ for Classified Employees
	FAQ for Contract Employees
	FAQ for Faculty
	FAQ for Students
	Pay Check Distribution and Direct Deposit
	Payment to Non-Resident Aliens
	Payroll Calendar

Understanding your Paycheck

A Guide for Employees

This guide is designed to briefly explain the five components of your pay stub:  earning, taxes, deductions and benefits, direct deposit and accumulations, and inform you of common deduction descriptions.

Current Earnings
     Earning types are used to categorize hours worked and the amount of gross pay in a pay period.  If you are a non-exempt employee (classified staff)
     the hours you work are recorded in the appropriate category.  Common earning types are:  REGH (regular), OVRT (overtime), HOLI (holiday),
     SICK (sick), VACT (vacation).

     Exempt employees are paid salaries and are assigned earning types such as REGS (regular) for contract staff, FACL (faculty wages paid
     September-May), ACCU (faculty wages paid June-August).

Taxes Withheld
     Each pay period, the University is required to withhold Social Security and Medicare taxes on your behalf.  These taxes (7.65%) are represented
     using the MEDI (Medicare) and FICA (Social Security) codes.  Wages subject to Social Security taxation are limited to a certain amount
     determined by the IRS every calendar year.

     The University is also required to withhold an amount for income tax.  This tax is represented using the FWHS (single) and FWSM (married) codes.
     The amount withheld is based upon your gross wages and the number of withholding allowances you claim on your W-4 form.  For more information
     regarding federal withholding go to www.irs.gov.

Deductions
     Flex dollars are the University's contribution towards your insurance benefits.  This amount is shown as a negative to offset the cost of benefits.
     Trinity University offers benefits under a cafeteria plan allowing you to pick from a selection of benefits and pay for them using pre-tax dollars.  For
     reporting purposes, pre-tax is shown as a deduction and a reverse deduction.  These two numbers should always be the same.

     When you pre-tax, the money you are using to pay your benefits is not subject to Social Security, Medicare or federal income taxes.  Examples of
     deductions that are generally pre-tax include:  medical, dental, vision, dependent care, and contributions to a medical spending account.

     After-tax deductions come out of your earnings that are left after all of your taxes have been withheld.  Examples of after-tax deductions include:
     life insurance, disability, involuntary garnishments, and savings bonds.

     Trinity University makes a contribution towards the cost of your medical coverage.  The amount is based upon the coverage that you have.  It is
     reflected as a credit because it is reducing the out-of-pocket cost of the coverage.

     Trinity University offers tax-deferred retirement plans.  This contribution is taken out of your wages before Social Security, Medicare and federal
     income taxes are withheld.  The basic retirement contribution is 3%.

     Voluntary contributions to retirement can be made above the basis 3%.  The Internal Revenue Service places limits on these contributions.  If you
     would like to know more about retirement contributions, please contact Human Resources.

    Other deductions are offered for your convenience such as university gifts and parking permit fees.

Direct Deposit
     Direct deposit is a method of electronically depositing your net pay into your bank account(s).  This service is offered to all employees who wish to
     participate.  For your privacy, your bank account number(s) are not visible on the pay stub.  If you are interested in direct deposit please visit the
     Trinity University website at:  http://www.trinity.edu/departments/fiscal_affairs/fapolicy/general/forms/download/appdrdep.pdf for an application or
     contact Payroll at extension 7332.

Accumulations
     The bottom of your pay stub will summarize your earnings, taxes and deductions for both the current pay period and the calendar year-to-date. 
     Vacation and sick leave balances are also reflected.  If you are classified staff, the number of hours is equal to any vacation or sick leave used in the
     current pay period.  The balance represents the remaining hours after leave from the current period is deducted.

Common Deduction Descriptions
     Because there is a limited amount of space on the pay stub to describe the deductions, descriptions have to be shortened.  The following is a sample
     description that will appear on your pay stub for deductions that may occur.  If you are paid biweekly, "BW" will appear at the end of the
     description.  If you are paid monthly, "MT" will appear in the description.

    "EE" indicates Employee Only coverage, "E+1" indicates Employee Plus One coverage and "FAM" indicates Employee Plus Family
     coverage.

 Short Description on Pay Stub                                          is equal to     Type of Benefit of Deduction

If you have further questions, please contact Payroll at Ext. 7302 or via email at payroll@trinity.edu.  The Payroll Office is located in Human Resources, Northrup Hall, room 108C.

	GENERAL INFORMATION
	BUSINESS OFFICE:
	ACCOUNTING AND REPORTING
	ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
	CASHIER'S OPERATIONS
	PAYROLL
	SPONSORED PROJECTS (GRANTS)
	STUDENT ACCOUNTS AND STUDENT LOANS
	CAMPUS SECURITY
	FACILITIES MAINTENANCE
	HUMAN RESOURCES
	PURCHASING
	RISK MANAGEMENT

For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Fiscal Affairs
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on May 23, 2007.