The Physical Plant Office maintains a fleet of vehicles for use by faculty, staff and students for University-related travel. These vehicles may be reserved by memo to the Contract and Project Coordinator in the Physical Plant. Advance written authorization by the Physical Plant Office is required for students or employees other than directors, coaches, or administrators, in order to check out motor vehicles.

Department budgets will be charged a mileage rate for use of the vehicle.

Personnel using a University-provided gasoline credit card must include the vehicle license number and must sign the charge slip at the time of purchase.

All employees and students using University vehicles or using their personal vehicles for University business must submit a signed AUTHORIZED DRIVER REQUEST (see example) to the Risk Manager in the Office of Fiscal Affairs, located in Northrup Hall, Room 410. This information is required at least five working days in advance of the expected usage. If the request is not received in time to review the driving record, the employee or student may not be approved to drive.

Experienced drivers are preferred to operate University vehicles. Each driver’s driving record will be reviewed by the University Risk Manager. If the driving record reflects numerous tickets or accidents, the University reserves the right to disapprove that driver from operating University vehicles or using personal vehicles in conducting University business.