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FACILITIES MAINTENANCE

Capital Improvements
Key Control and Issue Policy
Physical Plant and Housekeeping Charges
Property Management and Control
Service Requests (Work Orders)
Telephone Charges
Use of University Vehicles

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Use of University Vehicles

The Physical Plant Office maintains a fleet of vehicles for use by faculty, staff and students for University-related travel. These vehicles may be reserved by memo to the Contract and Project Coordinator in the Physical Plant. Advance written authorization by the Physical Plant Office is required for students or employees other than directors, coaches, or administrators, in order to check out motor vehicles.

Department budgets will be charged a mileage rate for use of the vehicle.

Personnel using a University-provided gasoline credit card must include the vehicle license number and must sign the charge slip at the time of purchase.

All employees and students using University vehicles or using their personal vehicles for University business must submit a signed AUTHORIZED DRIVER REQUEST (see example) to the Risk Manager in the Office of Finance & Administration, located in Northrup Hall, Room 410. This information is required at least five working days in advance of the expected usage. If the request is not received in time to review the driving record, the employee or student may not be approved to drive.

Experienced drivers are preferred to operate University vehicles. Each driverís driving record will be reviewed by the University Risk Manager. If the driving record reflects numerous tickets or accidents, the University reserves the right to disapprove that driver from operating University vehicles or using personal vehicles in conducting University business.


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GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
human resources
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.