INDEX

Finance & Administration Policies and Procedures

    GENERAL INFORMATION
         ¯   Alcoholic Beverages on Campus
         ¯   Contracts and Agreements
         ¯   Disability/ADA Committee
         ¯   Drug and Alcohol Abuse
         ¯   Firearm Policy
         ¯   Finance & Administration Administrative Offices and Hours
         ¯   HIV/AIDS Guidelines
         ¯   Notary Public Service
         ¯   Service Department Billing
         ¯   Sexual Assault Programs and Procedures
         ¯   Staff Identification Card
         ¯   Trademark Policy
         ¯   Use of Institutional Name or Logo
    General Ledger Detail Trial Balance Report
    General Liability Insurance
    Gift-in-Kind Transmittal
    Gifts and Donations
    Gifts to Employees, Students and Others

    Graduate Assistantships
    GRANTS
         ¯   Accounting
         ¯   Overhead Expense Policy
         ¯   Property
         ¯ Summer Research Compensation Policy

H

    Handling and Accounting for Cash Policy
    Hazardous Conditions, Procedures
    Hazardous Materials Management Program
    Hazardous Waste Storage, Removal and Disposal
    HIV/AIDS Guidelines
    Honoraria
    Hotel Occupancy Tax Exemption
    Hours of Administrative Offices
    Housekeeping Charges
    HUMAN RESOURCES
         ¯   Additional Sources of Information
         ¯   Income Tax on Awards and Prizes
         ¯   Moving Policy
         ¯   Office Hours
         ¯   Organizational Chart
         ¯   Payroll — Direct Deposit
         ¯   Payroll Distribution
         ¯   Smoking Policy        

    Identification Card, Staff
    Immigration Requirements
    Imprest Funds
         ¯   Defined
    Incident Reporting Procedures
    Income Tax on Awards and Prizes
    Informed Consent and Assumption of Risk
    Injuries, Employees
    Injury/Illness Report
    Institutional Name and Logo, Use
    Institutional Vehicles
    INSURANCE
         ¯   Art and Exhibitions
         ¯   Athletic Sports Injury
         ¯   Authorized Driver Policy
         ¯   Automobile
         ¯   Computer
         ¯   Educators’ Legal Liability
         ¯   Field Trips
         ¯   General Liability
         ¯   International Travel
         ¯   Property
         ¯   Worker’s Compensation
    Intercollegiate Athletic Sports Injury Insurance
    Inventory
    Invoices, Fiscal Year Closing
    IRS Form 8233
    IRS Letter for Tax Exempt Status

J

    Job Opportunities for Classified Personnel
    Job-Related Examinations
    Journal Entries

K

    KEYS
         ¯   Issuance
         ¯   Key Control and Issue Policy
         ¯   Key Record Form
         ¯   Lost or Stolen Keys
         ¯   Recovered Keys
         ¯   Replacement Fees
         ¯   Return

L

    LEASED CARS
         ¯   Guidelines for Entering into Car Rental Contracts
         ¯   Receipts
         ¯   Safety Tips
         ¯   Travel Policy
    LEAVE
         ¯   Family Medical
         ¯   Sick
         ¯   Vacation
    Liability Exposures and Insurance
    LOANS
         ¯   Monetary Advances
         ¯   Student Loans
    Long Distance Telephone Charges
    Loss Prevention

M

    Manually Produced Checks
    Medical Emergencies
    Medical Services
    Memorandum Re: Microcomputer Equipment
    Memorandum Re: Resignation/Termination
    Memorandum Re: Special Event Insurance
    Microcomputer Insurance
    Mileage Reimbursement Request
    Monetary Advances

    Moving Policy

    Musical Instruments, Insurance

	GENERAL INFORMATION
	BUSINESS OFFICE:
	ACCOUNTING AND REPORTING
	ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
	CASHIER'S OPERATIONS
	PAYROLL
	SPONSORED PROJECTS (GRANTS)
	STUDENT ACCOUNTS AND STUDENT LOANS
	CAMPUS SECURITY
	FACILITIES MAINTENANCE
	human resources
	PURCHASING
	RISK MANAGEMENT

For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on July 23, 2012.