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HUMAN RESOURCES

Additional Sources of Information
Compliance with I.N.S. Employment Eligibility Regulations
Employment Procedures for Classified Personnel
Employment Procedures for Contract Personnel (Non-faculty)
Family Medical Leave
Income Tax on Awards and Prizes
Moving Policy
Payroll Direct Deposit
Payroll Distribution
Performance Appraisals and Annual Wage Adjustments
Smoking Policy
Student Employment
Termination and Clearance Forms
Tuition Remission
Vacation and Sick Leave

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Vacation and Sick Leave

Full-time employees, excluding faculty on nine-month contracts, accrue sick leave at the rate of eight hours per month. Part-time employees accrue sick leave on a pro-rated basis. The maximum sick leave accrual is 1,040 hours for full-time employees. If sick leave is used during an employee’s resignation period, a physician’s statement will be required.

All full-time twelve-month contract employees, including faculty on twelve-month contracts in the Library, will receive 20 days of vacation per year. Employees will accrue 13.33 hours per month on the first day of the month, and an annual adjustment of 0.04 hours on August 1.

All full-time classified employees will receive 12 days of vacation during their first five years of employment, 15 days vacation during the sixth to tenth years of employment, and 20 days of vacation after ten years of employment. Employees will accrue 8 hours, 10 hours, or 13.33 hours per month respectively on the first day of the month, and those with ten or more years of employment will accrue an annual adjustment of 0.04 hours on August 1.

All part-time employees accrue vacation leave on a pro-rated basis which encompasses the number of years of service.

An employee's vacation leave balance may never exceed 160 hours (20 days).  At the point of maximum accrual, no further vacation leave will be earned until some is used and the balance is reduced accordingly.

Payment for current-year vacation accrual upon termination is contingent upon the following factors:

All newly hired employees are subject to a six-month probationary period during which the employee accrues vacation leave, but cannot take vacation leave. Employees terminating during their probationary period are not eligible for accrued vacation.

Use of vacation leave must be requested and approved in advance. Classified staff should report vacation leave on their timecard (see example). Contract staff and faculty in the Library who are on 12-month contracts, should report vacation leave on an APPLICATION FOR LEAVE form.

Sick leave must be filed immediately upon return to work. Classified staff should report sick leave on their timecard (see example). Contract staff and faculty in the Library who are on 12-month contracts, should report vacation leave on an APPLICATION FOR LEAVE form.


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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.