|Convenience Copy Center|
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|P-Card Policies and Procedures|
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Convenience Copy Center
Contents of this page:
B. Departmental Print Card
C. Copier Access Codes
D. Copier Replacement/Upgrade
E. Other Services (Campus Vending, Soft Drink Vending, Snack Food Vending, Washer/Dryer Vending, Typewriters,
Employee Moving Allowances)
Convenience Copy Center provides economical, readily accessible copy machines for use by faculty, staff and students. Machines are located throughout campus, as dictated by usage in specific areas or buildings.
Office is responsible for all operational aspects of the convenience copy system
including: repair and maintenance, supplies (i.e., paper, toner, etc.) upgrades,
new purchases and placement of all machines. Service of any machine is obtained
by calling the Purchasing Office (Ext. 5400) or by email
supplies, place order by logging in to:
DEPARTMENT PRINT CARD
Departments can also print on campus using a print card issued by the Tiger Card Office. This card can be used in all computer labs for printing and in public use copiers in the library. An individual or department may request funds be added to their copy/print card via email email@example.com or by calling the Tiger Card Office Ext.7885. The card has a charge limit and departments will be billed monthly for the amount of copies made.
There are several ways for students, staff members or guests to add cash value to their Tiger Bucks account.
· Value transfer stations: Located at three locations; Library (behind Java City), Thomas/Lightner and Murchison Halls. Instructions for use are posted at each station.
· Online: Individual card holders may add additional copies online at www.tigerbucks.com with a personal credit card.
· E-mail: Request additional copy credit by emailing the Tiger Card Office at firstname.lastname@example.org. Departments are charged at month end and the charges are reflected on the department's monthly budget report.
· University guests may purchase a copy/print
card (CUB Card) from a VALUE TRANSFER STATION for copying at public copy
machines in the library or to print from a local computer. For more information
contact the Tiger Card Office at Ext. 7885 or email
COPIER ACCESS CODES
Access codes can
be assigned to departments for department use. The code is usually a 5-digit
number assigned by the Purchasing Office. Access codes can be requested for the
department or for each individual in the department. Copy machines that are
programmed to accept access codes will prompt the user for a code in order to
activate the copier. Monthly meter readings for each copier will indicate each
assigned code usage. Departments are charged at month end and the charges are
reflected on the department's monthly budget report. Access code charges and
the print card charges are separate.
A department may request a copier replacement or upgrade. Certain criteria must be met for consideration of replacement or upgrade.
· Age of copier.
· Total copies made over the life time of the copier.
· Problems with copier - unreliability such as increase in number of paper jams, breakdowns and constant calls for a service technician.
· Monthly volume has increased or decreased.
· Location and number of departments (one or more) using the copier.
· Upgrade features include collating,
stapling, sorting, faxing, networking etc.
A. CAMPUS VENDING
Most vending and laundry machines have a card access system (Tiger Bucks). To purchase campus vending a student or staff member may go to the Business Office/cashiers area, the Tiger Office or online at www.tigerbucks.com and add tiger bucks to the ID card. Every ID card allows a student or staff member to purchase products with their Trinity University ID Card (the Tiger Card as it is now called) once Tiger Bucks have been purchased.
1. SOFT DRINK VENDING
Soft drink vending machines are located throughout campus. All machines accept cash and some have the option to use Tiger Bucks. To report technical problems or request re-fills please call our service line at Ext. 5400, provide the TU number (a 3-digit number located in front of the machine) and state the problem.
2. SNACK FOOD VENDING
Snack food vending machines are located throughout campus. All machines accept cash and some have the option to use the Tiger Bucks. To report technical problems or request re-fills please call our service line at Ext. 5400, provide the TU machine number (3-digit number located in front of the machine) and state the problem.
3. WASHER/DRYER VENDING
Washers and dryers are located in all resident halls. Machines operate with Tiger Bucks or cash. To report technical problems with laundry equipment please call the service line at Ext. 8413 and report the problem. Please provide the TU machine number (2-digit number located on the machine) and state the problem.
Maintenance on typewriters is handled by the Purchasing Office. Departments must provide information to the Purchasing Office concerning the purchase of new typewriters so that the new typewriter can be added to the maintenance contract after the original warranty expires. Please call our service line at Ext. 5400 to report technical problems with typewriters.
C. EMPLOYEE MOVING ALLOWANCES
The Purchasing Office is notified by the vice president's office of newly hired employees who have been approved to receive a moving allowance. The Purchasing Office will send a follow-up welcome letter to the new employee and confirm the approved allowance amount.
The Purchasing Office has budget oversight for the moving account and is responsible for approving all moving reimbursement requests submitted by an individual or department. For additional information concerning the moving allowance policy please reference the Finance & Administration Policy and Procedures Handbook link: www.trinity.edu/departments/fiscal_affairs/fapolicy/personnel/movingplcy.htm#Moving.
|ACCOUNTING AND REPORTING|
|ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT|
|SPONSORED PROJECTS (GRANTS)|
|STUDENT ACCOUNTS AND STUDENT LOANS|
For further information, please call (210) 999-7306, or write to:
Office of Finance & Administration
One Trinity Place
San Antonio, TX 78212-7200
This page is provided to you for informational purposes. Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.
This page was last modified on June 25, 2012.