PURCHASING

<<< Previous Page

Convenience Copy Center

Contents of this page:

A.  Purpose
B.  Responsibility
C.  Copy Cards
D.  Departmental Print Card
E.  Access Codes
F.  Copier Replacement/Upgrade
G.  Other Services (Campus Vending, Soft Drink Vending, Snack Food Vending, Washer/Dryer Vending, Typewriters, 
         Gasoline Credit Card, Employee Moving Allowances)

                                                                                                     

PURPOSE
 

Convenience Copy Center provides economical, readily accessible copy machines for use by faculty, staff and students.  Machines are located throughout campus, as dictated by usage in specific areas or buildings.

 

RESPONSIBILITY

The Purchasing Office is responsible for all operational aspects of the convenience copy system including: repair and maintenance, supplies (i.e., paper, toner, etc.) upgrades, new purchases and placement of all machines.  Service of any machine is obtained by calling the Purchasing Office at Ext. 5400 or by email to copierservice@trinity.edu. For supplies, send email to centrec@trinity.edu or call Central Receiving at Ext. 8291.
 

COPY CARDS

Copy cards may be purchased by submitting to the Purchasing Office a completed COPY CARD REQUEST FORM available on-line at www.trinity.edu/departments/fiscal_affairs/fapolicy/general/forms/copycard.htm#TOP or by calling the Purchasing Office at Ext. 8228.  Copy cards are sold in quantities of 60 copies minimum up to a maximum of 5,000 copies.  The card has a declining balance with each copy made.  When the copy card is depleted, the cardholder may request additional credit by attaching the card to a COPY CARD REQUEST FORM and forwarding it to the Purchasing Office.  The card will be returned to the requestor with a receipt.  These charges will be reflected on the department's monthly budget report.

 

DEPARTMENT PRINT CARD 

Departments can also print on campus using a print card by the Tiger Card Office.  This card can be used in all computer labs and in public use copiers in the library.  An individual or department may request funds be added to their copy/print card via email to tcrd@trinity.edu or by calling the Tiger Card Office at Ext.7885.  The card has a charge limit and departments will be billed monthly for the amount of copies made.

There are several ways for students, staff members or guests to add cash value to their Tiger Bucks account.

· Value transfer stations:  Located at three locations;  Library (behind Java City), Thomas/Lightner and Murchison Halls.  Instructions for use are posted at each station.

·  

· Online:  Individual card holders may add additional copies online at www.trinity.edu/tcrd/TigerBucks.htm (then click on Parents Link) with a personal credit card.

·  

· E-mail:  Request additional copy credit by emailing the Tiger Card Office at tcrd@trinity.edu.  Departments are charged at months end and the charges are reflected on the department's monthly budget report.

·  

· University guests may purchase a copy/print card (CUB Card) from a VALUE TRANSFER STATION for copying at public copy machines in the library or to print from a local computer.  For more information contact the Tiger Card Office at Ext. 7885 or email tcrd@trinity.edu.
 

·  

ACCESS CODES

Access codes can be assigned to departments for department use.  The code is usually a 5-digit number assigned by the Purchasing Office.  Access codes can be requested for the department or for each individual in the department.  Copy machines that are programmed to accept access codes will prompt the user for a code in order to activate the copier.  Monthly meter readings for each copier will indicate each assigned code usage.  Departments are charged at months end and the charges are reflected on the department's monthly budget report.  Access code charges and the print card charges are separate. 

 

COPIER REPLACEMENT/UPGRADE

A department may request a copier replacement or upgrade.  Certain criteria must be met for consideration of replacement or upgrade.

· Age of copier.

·  

· Total copies made over the life time of the copier.

·  

· Problems with copier - unreliability such as increase in number of paper jams, breakdowns and constant calls for a service technician.

·  

· Monthly volume has increased or decreased.

·  

· Location and number of departments (one or more) using the copier.

·  

· Upgrade features include collating, stapling, sorting, faxing, networking etc.

 

·  

OTHER SERVICE

CAMPUS VENDING 

Most vending and laundry machines have a card access system (Tiger Bucks).  To purchase campus vending a student or staff member may go to the Business Office/Students Accounts, the Tiger Office or online at www.tigerbucks.com and add tiger bucks to the ID card.  Every ID card allows a student or staff member to purchase products with their Trinity University ID Card (the Tiger Card as it is now called) once Tiger Bucks have been purchased.

SOFT DRINK VENDING 

Soft drink vending machines are located throughout campus.  All machines accept cash and some have the option to use Tiger Bucks.  To report technical problems or request re-fills please call our service line at Ext. 5400, provide the TU number (a 3 digit number located in front of the machine) and state the problem.

SNACK FOOD VENDING 

Snack food vending machines are located throughout campus.  All machines accept cash and some have the option to use the Tiger Bucks.  To report technical problems or request re-fill please call our service line at Ext. 5400, provide the TU machine number (3-digit number located in front of the machine) and state the problem.

WASHER/DRYER VENDING 

Washers and dryers are located in all resident halls.  Machines operate with Tiger Bucks or cash.  To report technical problems with laundry equipment please call the service line at Ext. 8413 and report the problem.  Please provide the TU machine number (2-digit number located on the machine) and state the problem.

TYPEWRITERS 

Maintenance on typewriters is handled by the Purchasing Office.  Departments must provide information to the Purchasing Office concerning the purchase of new typewriters so that the new typewriter can be added to the maintenance contract after the original warranty expires.  Please call our service line at Ext. 5400 to report technical problems with typewriters.

GASOLINE CREDIT CARDS 

Gasoline credit cards are available for use ONLY when a university vehicle is checked out through the Physical Plant Office.  The department director or administrative head must approve in writing all employees authorized to use a university vehicle and to request a gasoline credit card be issued.   

For further information concerning the use of  university vehicles please refer to the following link:  www.trinity.edu/departments/fiscal_affairs/fapolicy/facility/univvhcl.htm#TOP. 

Gasoline charges will be charged back at months end by the Physical Plant Department.  Lost or stolen credit cards should be reported immediately to the Purchasing Office. 

EMPLOYEE MOVING ALLOWANCES

The Purchasing Office is notified by the vice president's office of newly hired employees  who have been approved to receive a moving allowance.  The Purchasing Office will send a follow-up letter to the new employee and confirm the approved allowance amount.

The Purchasing Office has budget oversight for the moving account and is responsible for approving all moving reimbursement requests submitted by an individual or department.  For additional information concerning the moving allowance policy please reference the Fiscal Affairs Policy and Procedures Handbook link:  www.trinity.edu/departments/fiscal_affairs/fapolicy/personnel/movingplcy.htm#Moving.  

 

 

 

For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Fiscal Affairs
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on November 06, 2006.