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PURCHASING

Central Receiving
Convenience Copy Center
Equipment Purchases and Sales
P-Card Policies and Procedures
Purchasing Policy and Procedures
University Surplus Property

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Equipment Purchases and Sales

Contents of this page:

1.  Annual Capital Equipment Process (Procedural Statement and Calendar
2.  Procedures for Expending Start-up Funds

There are certain procedures and restrictions placed on capital equipment purchases made throughout the year. Each year the University budgets specific funds for equipment purchases. These are explained in the following sections.

Annual Capital Equipment Process  

Procedural Statement 

For Capital Equipment Purchases 

Revised April 2011

Policy

Annually, at a time designated by the President, departments may request funding for items of equipment (except office computers and printers) that are needed to accomplish their assigned mission. Items must cost at least $500.00.

Procedures

 Each year the University budgets specific funds for equipment purchases.

 Request Procedures:

Calendar

November 1 Departments include capital equipment requests with budget.
March - April Approved allocations sent to Vice Presidents for further notifications to department.

Procedures for Expending Start-up Funds (applies to Academic Departments only)

Before spending start-up funds, an itemized and complete list of start-up fund equipment must be sent to the Office of Academic Affairs. After this list is approved, allocated funds may be spent by sending appropriate DPO's to the Office of Academic Affairs. These DPO's should use the following account number:  10-1300048. The Office of Academic affairs will check each order against the start-up funds list and then send the DPO to the Business Office-Accounts Payable.

In the case of purchases of computers or computer-related equipment, prices should be checked with the Director of Hardware/Software in Information Technology Services before completing the DPO. After the Office of Academic Affairs has approved the order, the DPO will be sent to Information Technology Services for approval.

If you wish to change your itemized list of start-up fund equipment in any significant way, you must send a revised complete list to the Office of Academic Affairs for approval.

 

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Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
HUMAN RESOURCES
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.