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PURCHASING

Central Receiving
Convenience Copy Center
Equipment Purchases and Sales
P-Card Policies and Procedures
Purchasing Policy and Procedures
University Surplus Property

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University Surplus Property

 

Contents this page:

A.  Policy
B.  Purpose
C.  Scope
D.  Responsibility
E.  General
F.  Procedures
G.  Distribution of Surplus Property

  Policy

Trinity University is committed to ensure that all of the University's physical assets are used in a most effective manner.  The University will dispose of assets by means of an annual sale to the university community or donations to non-profit agencies.  For additional information reference the Finance & Administration Policies and Procedures for property management:  http://www.trinity.edu/departments/fiscal_affairs/fapolicy/facility/propmgmt.htm#TOP

  Purpose

The purpose of this policy is as follows:

  Scope

This policy applies to physical assets of Trinity University.

Responsibility

The disposal of movable University assets shall be the responsibility of the Purchasing Office.  The Director of Purchasing may delegate his or her decision-making authority to another person within his or her area, while retaining functional authority.

General

Surplus assets include furnishings and/or equipment originally purchased with the following:

Procedures

Complete an Equipment Transaction form T U 006 for all university assets that are no longer needed.  Refer to: http://www.trinity.edu/departments/fiscal_affairs/fapolicy/general/forms/equiptrn.htm#TOP.  Instructions and distribution of copies are detailed on the form.

Distribution of Surplus Property

1.  Surplus computers and all related computer equipment WILL NOT be sold to the campus community due to security and software licensing legalities.  All computers and computer related equipment will be returned and processed through the Dell Recovery Program.

2.  The Purchasing Office will determine the distribution of surplus assets based on the overall condition.  Any pertinent comments concerning the condition of the asset should be included on the T U 006 to aid the Purchasing Office in their determination.

3.  Surplus items in good condition will be made available to other campus departments or offices.  Contact the Purchasing Office for requests.

4.  Remaining items will be sold to the campus community through an annual surplus sale.

5.  Trade-in or exchange of University property must be approved by the appropriate vice president prior to making the commitment.

6.  The sale of surplus property to other entities must be coordinated through the Purchasing Office before making the commitment.

7.  Collection of Sales Tax:

 


Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
HUMAN RESOURCES
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.