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Employee Injuries and Accidents

Contents of this page:

  1. Worker's Compensation

  2. Steps to Follow in the Event of a Work-Related Injury or Illness

  3. Maintenance of Records

  4. Investigation of Injuries

  5. Training

Worker’s Compensation

All University employees are covered by worker’s compensation insurance provided by the University without charge to the employee. The provisions of the Worker’s Compensation Law, which are set by the Texas State Legislature, are incorporated into the insurance policy with respect to compensation to employees for bodily injury by accident or disease arising out of and in the course of employment by the University.

Steps to Follow in the Event of a Work-Related Injury or Illness

If an employee is injured or becomes ill as a result of normal work duties, the following steps should be taken:

1. As soon as possible, the employee must report any injury or illness to the supervisor, regardless of how minor the injury or illness may appear to be. Any delay could make it impossible to verify the injury or illness, or could cause a delay or denial of worker’s compensation benefits to the employee.

2. The supervisor should send the employee to Health Services for the injury or illness as soon as possible (ext. 8111).

3. The nurse will document the visit in the employee’s file and will prepare a state report TWCC-1 if the employee will seek medical attention off campus. The TWCC-1 report will be forwarded through the Office of Human Resources to the worker’s compensation insurance carrier.

4. Within 24 hours, or no later than the first working day after the injury or illness, the employee and the supervisor must complete an INJURY/ILLNESS REPORT (see example). This form is available from the University Safety Coordinator, and should be submitted to the Environmental Health and Safety Office for record keeping and investigation. If at all possible, the employee should attach a statement to the report including how the injury or illness occurred, where and when the incident took place, and what the employee was doing at the time.

5. When seeking medical attention off campus, the employee should not pay for this service and should not use Trinity University health insurance. The employee should show the provider the worker’s compensation wallet card. The medical treatment provider may call the Office of Human Resources for the name, billing address and telephone number of Trinity University’s worker’s compensation insurance carrier.

6. If the injury or illness will result in the employee missing twenty-four or more hours of work, it should be reported immediately to the Office of Human Resources. The first seven days of missed time will be charged against the employee’s sick leave balance. If this sick leave balance is insufficient, then vacation leave may be used, or leave without pay.

7. After seven consecutive days of missed work, the worker’s compensation insurance carrier will begin to mail checks to the employee’s home to cover 70% of the employee’s regular salary. If the employee has a balance of vacation leave or sick leave, the Payroll Office will draw from this to make up the other 30% of the employee’s regular salary.

8. An employee who is unable to return to work after all vacation leave and sick leave are exhausted will be put on leave without pay, and will be responsible for paying Trinity University to continue any benefits that were in effect, such as medical, dental, life, and disability insurance. The employee will continue to draw 70% of his or her regular salary directly from the insurance carrier. Leave without pay lasts for a maximum of four months, after which time employment will be terminated.

9. The employee and his or her supervisor must stay in contact with the Office of Human Resources through every phase of the worker’s compensation case. When an employee returns to work after an injury, the Office of Human Resources must be notified immediately. The Office of Human Resources must also be notified immediately if an employee is unable to continue working or dies as a result of an injury.

Maintenance of Records

As required by law, the Benefits Manager in the Office of Human Resources maintains a record of all occupational injuries and illnesses. Recordable injuries include those requiring medical treatment beyond first aid, or involving loss of consciousness, death, restriction of work, lost work days, or transfer to another job.

Investigation of Injuries

To prevent the recurrence of an injury, the supervisor of the injured employee must carefully investigate the circumstances which caused the injury. Incidents that do not result in injury should also be investigated, especially when there is a frequent recurrence of a particular type of incident. From the standpoint of prevention, an actual accident and a near-accident that might have caused serious injury are of equal importance.


As stated in the Safety Policy, "administrative and supervisory personnel shall be responsible for the incorporation of safety principles and procedures in their employee orientation program and in their daily operating function."

"Train the trainer" classes are offered annually to all departments, covering:

For more information about these training classes, please call the Safety Coordinator in the Environmental Health and Safety Office at ext. 7004.

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human resources


For further information, please call (210) 999-7507, or write to:

Trinity University
Office of Human Resources
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on November 08, 2011.