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RISK MANAGEMENT

General Information
Employee Injuries and Accidents
Liability Exposures
Property and Equipment
Risk Management Best Practices
Special Event Accidental Insurance
Vehicles

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Property and Equipment

Contents of this page:

  1. Coverage

  2. Electronic (Microcomputer) Equipment

  3. Exhibitions

  4. Fine Arts

  5. Musical Instruments

Coverage

Trinity University maintains a broad form property coverage ("all risks"). This coverage includes protection against any type of direct physical loss or damage, subject to certain exclusions specified in the policy. This coverage has a $25,000 deductible, which means the University self-insures for all losses less than the deductible amount.

The University takes no responsibility for the loss of or damage to personal property of employees or students. It is expected that these items are insured through the individualís home insurance policy.

It is not necessary to notify the Associate Vice President for Finance and Administration of new equipment purchased and received because it is automatically added to the University fixed asset inventory system. To make sure this happens a DEPARTMENT PURCHASE ORDER (DPO) must be used (see sample form, or the chapter on "Property Management and Control" for specific information), or the Office of Development must be notified by using a GIFT-IN-KIND TRANSMITTAL form when a gift is received (see the chapter on "Donations"  for specific information).

Computer Equipment

All electronic data processing equipment listed on the fixed asset inventory system is insured against all risks of direct physical loss or damage. This includes software and off-campus equipment being used for official University business.  The department or office will be responsible for the first $300 of a loss.

Exhibitions

Trinity University maintains coverage against risks of physical loss or damage to property in the care, custody, or control of the University for exhibitions that are brought to the campus. With proper department approval and notification, exhibitions can be insured.

Both the exhibitor and the sponsoring department share the responsibility of taking adequate security measures when displaying works of art. The department should advise the exhibitor of any potential risk in displaying works of art in open, unmonitored areas. It is extremely important to furnish the Director of Risk Management and Insurance with a complete list of the works of art to be exhibited and insured.

The sponsoring department, not the University, will be responsible for any deductibles and uninsured losses.

Fine Arts

Trinity University maintains coverage on all fine arts articles owned by the University or others that are in the care, custody or control of the University. The coverage provides against direct physical loss and newly acquired property.

Coverage extends only to those items listed in the fixed asset inventory system. All items on loan must be on the inventory system. It is very important to report the work of art to the Inventory Coordinator, ext. 8251; otherwise, the loss will be uninsured, and the responsible department or office will be assessed for the loss.

Musical Instruments

Trinity University maintains coverage on all musical instruments owned by the University or others that are in the care, custody or control of the University. The coverage provides against direct physical loss.

Coverage extends only to those items listed in the fixed asset inventory system. All instruments on loan must be on the inventory system. It is very important to report the musical instruments to the Inventory Coordinator, ext. 8251; otherwise, the loss will be uninsured, and the responsible department or office will be assessed for the loss.

The department or office will be responsible for the first $300 of a loss.

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For further information, please call (210) 999-7507, or write to:

Trinity University
Office of Human Resources
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on November 09, 2011.