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RISK MANAGEMENT

General Information
Employee Injuries and Accidents
Liability Exposures
Property and Equipment
Risk Management Best Practices
Special Event Accidental Insurance
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Special Event Accidental Insurance

Contents of this page:

  1. Coverage

  2. Definition of Special Events

  3. Planning the Trip

  4. Transportation

  5. Safety Recommendations

  6. Personal Liability and Responsibility

  7. Informed Consent and Assumption of Risk Form - Fact Sheet

  8. Site Sponsor Contracts

  9. Reporting Procedures

Coverage

Trinity University maintains accidental injury coverage for accidents only on University-sponsored, scheduled and supervised trips (e.g., Geology or Biology field trips, choir field trips, etc.). Coverage is extended to direct travel to and from the destination, but only for supervised travel as a group. Coverage limits consist of $5,000 accidental death and $2,000 primary medical coverage. To obtain coverage, the names of all participants, method of travel, destination and dates of travel must be provided to the Director, Risk Management and Insurance five (5) days prior to the trip (see example).

Definition of Special Events

A special event (field trip) is an activity sanctioned by the University and held under the direction of an authorized University employee. Travel to and from the field trip location is covered only when travelers are under the direction of an authorized University employee.

The following circumstances or events are not covered by the University’s special event policy:

Planning the Trip

You need to consider several items when planning your trip:

Transportation

Safety Recommendations

Personal Liability and Responsibility

Informed Consent and Assumption of Risk Form - Fact Sheet

Generally, TU does not ask students to sign waivers or releases for programs/trips that support their academic work.  It is, however, important that students be informed of the dangers they may face while participating in these programs/trips.  It is strongly recommended that all students sign an Informed Consent and Assumption of Risk Form before participating in the trip, to establish their voluntary participation and to establish that they have been fully warned of the dangers, and are aware of their responsibility for their own safety. This form does not have the student waive his/her right to recover for losses caused by negligence of the University or its employees. 

Informed Consent and Assumption of Risk Forms must be specific to each trip. There are no generic forms.  Some classes may take frequent trips, such as a geology class.  In such cases, an informed consent form about class activities may be appropriate in lieu of a form per trip.

This form is designed to answer the most frequently asked questions regarding liability, insurance and risk management issues around field trips, class trips, intern or practicum placements.  It is also designed to facilitate your communications with your students before you go off campus and to give you tools to help you make the off campus experience safer for all participants. 

The form is available in a downloadable format via this link:  Informed Consent and Assumption of Risk Form   If you have any questions regarding this material or need any assistance, please contact the Director of Risk Management and Insurance at extension 7507.

Site Sponsor Contracts

If a contract is to be signed by the University, it must be sent to the Director of Risk Management and Insurance for review at least three weeks before the trip departure date.

Reporting Procedures

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Table of Contents Index Trinity Home Page

 

GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
human resources
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7507, or write to:

Trinity University
Office of Human Resources
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on November 09, 2011.