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Security Procedures
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Security Procedures

Contents of this page:

  1. Security Policy Statement

  2. Authority

  3. Loss Prevention (Institutional losses ; Personal losses ; Property security ; Building access control)

A. Security Policy Statement

The campus security program is an ongoing process that includes the development of regulations, procedures, and practices to provide a reasonable level of security for property and for the personal security of employees, students, and visitors.

Administrative and supervisory personnel shall be responsible for the incorporation of security principles and procedures in their respective areas of operations.

Each member of the faculty, staff and student body is responsible for carrying out campus regulations, procedures, and practices.

B. Authority

1. The Director of Campus Security is responsible for coordinating campus law enforcement, campus parking, traffic control and loss prevention.

a. The Director or his or her designee shall develop and enforce University regulations relating to security, establish procedures, and coordinate programs and services in accordance with these regulations and procedures.

b. When necessary, the Director or his or her designee shall request police assistance for the reporting and investigating of crimes, suspicious activities, and property accidents.

c. The Director or his or her designee may order the removal of any person from the campus who is in violation of University regulations and who refuses immediately to refrain from such violation.

2. Vice presidents, directors and department chairs shall be responsible for coordinating security practices and procedures in their areas in conjunction with Campus Security.

a. Vice presidents, directors and department chairs or their designees shall develop and enforce University regulations relating to security in accordance with these regulations and procedures.

b. Vice presidents, directors and department chairs or their designees may identify those persons who may have access to restricted areas or certain public areas under their control in consultation with the Director of Campus Security or his or her designee.

C. Loss Prevention

1. Institutional Losses

a. All department supervisors shall report thefts, suspicious activities, serious property accidents or other crimes relating to University property or personnel to Campus Security upon discovery.

b. Campus Security shall investigate all complaints and reports and shall act as a liaison with the local police and other departments.

c. Campus Security shall work closely with the Business Office, the Office of Human Resources, the Risk Manager, the Internal Auditor, the Inventory Coordinator, the Vice President for Student Affairs and affected University areas to develop loss-reporting procedures.

d. Campus Security shall make regular security surveys to identify security problems, and shall make recommendations to correct deficiencies.

2. Personal Losses

a. All victims of crimes occurring on campus or persons observing crimes to private property, suspicious activities or property accidents should report these incidents to Campus Security.

b. Campus Security may provide to all victims of crimes occurring on campus, or persons involved in serious traffic accidents, the opportunity to report the incident to the local police.

c. Campus Security will investigate personal losses and assist the local police when appropriate. If a victim declines to report the matter to the local police, the incident will be handled as an institutional matter.

3. Property Security

a. Campus Security shall continuously patrol the buildings and grounds of the institution.

b. Campus Security shall enforce University regulations to include the use of athletic facilities, building access, fire codes, parking areas, traffic regulations and grounds.

c. Departments scheduling programs on campus that will require special parking arrangements are to coordinate with Campus Security.

4. Building Access Control

a. The Office of the Registrar is responsible for coordinating the scheduling and use of all academic areas. As a rule, classroom areas without special equipment will remain unlocked at all times.

b. The Office of University Communications is responsible for coordinating the scheduling and use of campus facilities by non-campus organizations.

c. The Office of Conferences and Special Programs is responsible for coordinating the scheduling and use of campus facilities for activities which collect fees for their programs.

d. The Vice President for Student Affairs or his or her designee shall coordinate the scheduling and use of campus facilities for student organizations and programming.

e. The Physical Plant Office is responsible for managing the key control system on campus and for unlocking academic buildings Monday through Friday.

f. Campus Security shall be responsible for locking academic buildings, for unlocking academic areas on weekends, for special access requests and for enforcing the key control regulations as appropriate. Campus Security may require identification from any individual on campus.

g. All other departments shall be responsible for coordinating and scheduling activities in their areas as appropriate and for controlling access to their respective areas in conjunction with Campus Security.

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GENERAL INFORMATION
BUSINESS OFFICE:
          ACCOUNTING AND REPORTING
          ACCOUNTS PAYABLE AND EXPENSE REIMBURSEMENT
          CASHIER'S OPERATIONS
          PAYROLL
          SPONSORED PROJECTS (GRANTS)
          STUDENT ACCOUNTS AND STUDENT LOANS
CAMPUS SECURITY
FACILITIES MAINTENANCE
human resources
PURCHASING
RISK MANAGEMENT

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For further information, please call (210) 999-7306, or write to:

Trinity University
Office of Finance & Administration
One Trinity Place
San Antonio, TX   78212-7200

This page is provided to you for informational purposes.   Trinity University does not assume liability for omissions, typographical errors, or policy changes that are not updated immediately on this or other official university web pages.

This page was last modified on June 25, 2012.