Student Employment and
Payroll Procedures

An essential part of Trinity's workforce is made up of the hundreds of students who participate in Student Employment and the Federal Work-study program. Students interested in obtaining student employment, FWS or Institutional (non-FWS), should follow these steps to find a job on campus and complete the payroll process.

To Find A Job:

• Pick up your Federal Work Study Employment Agreement or Institutional (non-FWS) Employment Agreement from Human Resources, Northrup Hall, Room108. 
• Human Resources will verify your identification for the I-9 form and have you complete tax information.  Once completed, Human Resources will stamp "Approved" on your form.
• Please review the list of vacant positions for student employment and  select a job in which you are interested.
• Human Resources will contact the department(s) of interest and schedule an interview for you.
• Once hired, take the FWS Employment Agreement to Financial Aid.  It should be signed by the student and the supervisor.  Your counselor will verify that Federal Work Study is still part of your package, and he or she will forward the Employment Agreement to Human Resources.  If Institutional (non-FWS) return the Employment Agreement to Human Resources.  Only after your completed form is received will you be set up for Payroll.

To Get Paid:

• Fill out a Student Worksheet (to record the actual hours worked) and a pay schedule. Time sheets are due in Payroll, Northrup Hall, Room 108C every other Thursday by 11 a.m., unless a holiday is approaching.  Timesheets may be required to be turned in earlier if a holiday is approaching. 
• Most student paychecks are distributed on a biweekly basis, although some student jobs are paid on a monthly basis.

Trinity University Office of Human Resources
One Trinity Place, Box 91 San Antonio, TX 78212-7200
Phone: (210) 999-7507 | Fax: (210) 999-7542
E-mail: humanresources@trinity.edu