Downloadable Forms

Employment Authorization

Classified Employment Authorization
To be completed to recruit/hire permanent or temporary classified staff.

Student Work Authorization
To be completed by Offices and Departments when requesting student work positions.  

Application

Classified Application for Employment
To apply for classified employment at Trinity University. Not required for professional position vacancies.

Application for Promotion and Transfer
To be completed by existing T.U. employees who wish to apply for promotion or transfer.

Educational Testing Service Application
To be completed for the Educational Testing Service’s Advanced Placement Essay Reading held annually on the Trinity University campus.

New Hire Paperwork

W-4 Form
IRS Withholding Allowance form to be completed by all newly hired Temporary, Classified, Contract and Faculty employees.

Harassment Policies
All newly hired Temporary, Classified, Contract and Faculty employees sign and return the Acknowledgement and retain the Policy.

Performance Appraisal

Probationary Evaluation
To be completed at the 2nd and 5th month for each new classified employee and existing employees who are promoted or transferred to a new position.

Annual Performance Appraisal
To be completed once a year during the Spring for each employee. (Revised: Jan. 2003)

Click here for a version you can use your computer to complete.
Duplicate the form for each employee as necessary.

Optional Pre-Evaluation Form
This form is an optional worksheet for each employee. (New for Jan. 2003)

Click here for a version you can use your computer to complete.
Duplicate the form for each employee as necessary.

Clearance

Clearance Form
To be completed by Classified and Contract staff employees exiting the university. Does not apply to Faculty or Retirees.

Cigna Medical Claim Form (pdf)

Medical Spending Account/Dependent Care Reimbursement Form
To be completed and mailed to GPA, P.O. Box 749075, Dallas, TX 75374-9075 or faxed to GPA at 972-907-2737 by the participating employee for reimbursement.  Please attach your receipt(s).  A separate reimbursement form must be completed for each person that receipts are submitted for.  

Supervisor's Report of Injury
To protect your right to Worker's Compensation Coverage you must:

• Complete the Supervisor's Report of Injury, sign it & get your supervisor to sign it
• Go to campus Health Services
• Return the Supervisor's Report of Injury to Human Resources within 24 hours or by the next work day

Address Change Form
For all non-student employees to report address changes. Completion of this form will change your address information throughout the campus.

Application for Leave
To be completed by all Contract staff and returned to HR to record any leave taken. Not required for Classified staff.

Authorization for University Club Membership/Cancellation
Available to all full-time Classified, Contract or Faculty staff members. Membership is $25 per month through payroll deduction and may be cancelled at any time.

Application for Tuition Benefits
To be completed by all full-time Classified, Contract or Faculty staff members for tuition reimbursement. (Revised: Jan. 2003)

Position Audit Questionnaire
To be completed by the employee and their supervisor after receiving Vice-Presidential approval. With VP approval, HR will conduct a job audit.

Personal Data Form
To be completed by applicants requiring reimbursement for travel expenses and/or to request a datatel account prior to the employee's start date.

Authorization for T.U. Services
To be completed by dependents of employees, contractors or volunteers requesting T.U. services.