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| Biennial Review of Trinity University Alcohol & Other Drug Prevention for 2004 | ||||||||||||||||||||||||||||||||||||||||||||||||||||
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In compliance with the Drug-Free Schools and Communities Act, President John Brazil appointed a committee to conduct a biennial review of Trinity’s alcohol and other drug prevention program. The committee met to produce this report. Committee members were:
By law this document must be made available to the public upon request. It must be retained for three years after the fiscal year in which it was created. For more information about Trinity University's response to the use and abuse of alcohol and other drugs among students and employees, you may contact:
The committee charged with reviewing Trinity University’s alcohol and other drug prevention program feels an obligation to do more than simply assure that Trinity’s program met the minimal legal requirements. Part of the University’s mission states: Through the entire Trinity experience, in and outside the classroom, the University prepares students for the lifelong quest for understanding themselves and their responsibilities in a changing world. Trinity believes this understanding to be the goal of a liberally educated person. … Furthermore, Trinity provides a supportive and challenging experience wherein students, faculty, and staff can realize the full potential of their abilities and exercise their responsibilities to society. To best achieve the goal of liberal education and the exercise of our responsibilities to society, Trinity strives to educate the University community about effects of illicit drugs and alcohol. It is our conviction that this knowledge can contribute to a more responsible approach to drugs and alcohol and to a healthier and happier life. The committee has examined Trinity’s compliance with the Drug-Free Schools and Communities Act, and has made some recommendations (see page 9) for assuring our continued compliance. We have also included in this document a summary of the larger efforts within the entire University community to assist all students and employees to develop an informed and responsible approach to alcohol and other drugs. Documents Describing the University PoliciesTo describe our policies regarding the use of illicit drugs and alcohol, Trinity University distributes two different documents, one to students, and one to employees. These documents are included in Appendices I and IV. The committee reviewed both documents and verified that they contain the following items as described in the Drug-Free Schools and Communities Act:
The committee notes that the employee documents were not distributed in the 2003-2004 academic year and recommends that Human Resources assure that the information is distributed annually. In addition to the two documents described above, Trinity also publicizes our drug and alcohol policies in other places. The student document also appears in each year’s Student Handbook. The employee document also appears in the Personnel Policy Manual for Classified Employees, and excerpts of the employee document appear in the Faculty and Contract Staff Handbook. Additionally, the Drug and Alcohol Abuse Policy is posted on the Trinity University website under Fiscal Affairs Policies and Procedures, and is linked to the Faculty and Contract Staff Handbook. In 2002-2003 the Trinity University Alcohol Task Force did a complete revision of the alcohol policy. This revision was approved by the Health and Safety committee, the President of Trinity University, and the Standards Committee (students, faculty, and staff charged with reviewing, adding, removing, and amending policies). The Standards Committee made minor revisions to the policy for 2004-2005. The revised policy includes a philosophical statement regarding alcohol as well as significant detail regarding the purpose of the policy. The Task Force felt that information related to state-law, healthy use of alcohol, and University resources was so important that it should become part of the policy. Distribution of DocumentsFor students, university policy states that since all Trinity University students are supplied an e-mail address that “Email is an official means of communication and will be utilized to conduct business and supply information to students, staff and faculty.” Each year, the University electronically sends the information on illicit drugs and alcohol policies to all students. A copy of the policy and the email messages to students for 2002 and 2003 found in Appendices I, II, and III respectively. To assure that all of our employees are informed about our alcohol and other drug prevention program, Human Resources sent a message, by email, including a link to the required information, to all employees who have Trinity University email addresses. The few who do not have email addresses were sent a paper copy of the material. A copy of the information sent can be found in Appendix IV. The committee notes that this information was sent during the 2002-2003 academic year, but not during the 2003-2004 academic year. Enforcing of SanctionsThe student discipline system for violations of the drug and alcohol policy involves several Student Affairs offices and the Student Court. The professional Residential Life Staff handles relatively simple cases of first offense alcohol possession originating in the residence halls unless the accused student wishes to take the case to Student Court. Such cases, and cases involving multiple charges or repeat offenses, are referred to Student Court. The Dean of Students handles cases involving felonious behavior, off-campus incidents, and/or violations by student organizations as well as cases adjudicated when Student Court is not in session. The Department of Campus Safety works closely with the Dean of Students to provide a safe and secure campus. When campus peace officers detect criminal activities of a serious nature on campus, an arrest is made. For most minor offenses, such as possession of alcohol by a minor, the individuals are turned over to the Dean of Students and the Student Court. These offenses are still counted as arrests for statistical purposes as required by the Jeanne Clery Act (formerly known as the Campus Security Act). The following statistics, provided in compliance with the Crime Awareness and Campus Security Act of 1990, are calculated on a calendar year basis and include referrals/arrests that occurred on the Trinity University campus and on property owned/controlled by the university.
Number of arrests/Referrals for specific violations and offenses Reported in accordance with Uniform Crime Reporting procedures and the Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act.
NOTES: ○ This number may also be reflected in the 160 ► This number may also be reflected in the 330 * This number may also be reflected in the 157 ☼ This number may also be reflected in the 22
In the late fall of 2003 the Student Affairs staff and Student Court saw a dramatic increase in alcohol violations, particularly related to the first year class. As a response the Court sent a notice to all students announcing harsher sanctions effective immediately. These sanctions were agreed upon by the Trinity Alcohol Coalition (which replaced the Alcohol Task Force), the Student Affairs staff, and the Student Court. (See Appendix III for a copy of the full document sent to students.) During the spring semester of 2004 (not covered in this report) there was a 77% decrease in referrals. The harsher sanctions were apparently successful in reducing the alcohol and drug violations. According to the sanctions in effect through the fall of 2003, students found responsible for a first alcohol offense were given the option of paying a $50 fine or doing ten hours of community service. In addition they were placed on probation status specific to the drug and alcohol policy so that subsequent offenses are counted cumulatively for the remainder of their Trinity careers. Students found responsible for a second alcohol offense could choose to pay a fine not to exceed $100 or perform 20 hours of community service. In addition, these individuals were referred to Counseling Services for an alcohol use assessment. Third offense violators could choose either a $200 fine or 40 hours of community service. In addition they are referred to the Vice President for Student Affairs or Dean of Students for review of their citizenship records as Trinity students. The new sanctions that went into effect in late fall of 2003 added an educational component in conjunction with limited probation for first offenses. Second offenses included general probation, an alcohol assessment, and parental notification. Third offense violators face suspension. The educational sanction for first-time offenders was actually started in the fall of 2003. Students are required to pay a $25 fee to take the online web-based Alcohol.Edu course. A passing grade is 85% or higher. During the past 2 years, only one incident involving suspected alcohol use by an employee has been brought to the attention of Human Resources. They dealt with this incident in compliance with university policies. The employee no longer works at Trinity University. Ongoing EffortsIn addition to providing information describing our alcohol and other drug policies and consistently enforcing the disciplinary sanctions, Trinity University strives in many ways to educate the University community about alcohol and other drugs and raise awareness of their potential dangers. The University also offers intervention efforts with individuals who are abusing or are at risk of abusing alcohol or other drugs. Following is a description of efforts for education and intervention during the 2002-2003 and 2003-2004 academic years.
In 2003-2004 the Coalition turned its attention to reviewing the new policy and suggesting adjustments for 2004-2005. In addition, the Coalition made important recommendations regarding the campus pub, Greek policies, social norms information, and alcohol violation sanctions.
A Look Ahead In the next biennial review, look for information on a new alcohol and other drug web-page, a campus-wide educational campaign, and the creation of an Alcohol Coalition internship position. After having compiled and carefully reviewed the material in this report, the committee makes the following recommendations:
APPENDIX I Policy Distributed to Students
MAJOR UNIVERSITY POLICIES RELATED TO STUDENT CONDUCT Some of the offenses described below are crimes in Texas and may be prosecuted independent of any disciplinary action taken by Trinity University. Neither intoxication nor the use of any other drug by the accused student shall serve as a defense or mitigate the seriousness of an offense. In some situations where a number of persons are present at the time a University rule is violated, all persons present will be charged with the offense and the appropriate judicial body will determine who is responsible for the offense. All student organizations are subject to these same regulations as those which apply to individuals. Violation of these policies will subject the organization and/or individuals involved to appropriate discipline. Alcohol I. INTRODUCTION A. Philosophy Underlying Alcohol Policy - Trinity University values the freedom of those who live and work here to make our own choices, and it values the education that equips us to exercise that freedom responsibly. Choices regarding alcohol, in particular, are a matter of individual and community interest because poor decisions can negatively impact our personal health and our public environment. Trinity respects the choices of those who consume alcohol within reasonable, legal bounds, and those who avoid it altogether. However, because the consumption of alcohol can impair an individual’s judgment and lead to devastating damage and loss, this policy aims to limit those negative consequences. It calls us to be mutually accountable for sustaining a positive, livable, learning environment on our campus. Finally, this policy intentionally promotes awareness regarding the physical, emotional, mental and legal ramifications of alcohol misuse because educated freedom relies not only on rules but, most importantly, on informed thinking. B. Objectives of the Alcohol Policy 1. To encourage students to obey the laws of Texas regarding the use, possession and consumption of alcohol; 2. To encourage students’ responsibility for their behavior regarding the consumption of alcohol and while under its influence; 3. To establish appropriate disciplinary mechanisms and penalties for students and organizations that violate University Alcohol policies; 4. To encourage intervention, treatment and support for students who are at risk from the misuse of alcohol; and 5. To encourage programs that educate students concerning the responsible use of alcohol. II. STATE AND UNIVERSITY STANDARDS A. Summary of Texas State Law Regarding Alcohol 1. Minors and Alcohol a. The legal drinking age is 21, and it is illegal for a minor to possess, purchase, and attempt to purchase, or consume alcohol. A first offense results in an alcohol awareness course, community service, a 30-day suspension of driver’s license, and up to a $500 fine. Repeat offenses may result in automatic suspension of driver’s license and up to a $2000 fine and 180 days in jail. All penalties are assigned at the discretion of the judge. b. Possession of false identification results in up to a $200 fine. c. Making alcohol available to a minor results in up to a $4000 fine and/or one year in jail. d. A parent must appear in court for any alcohol charges filed against a minor under 21 years of age. 2. Driving While Intoxicated a. For anyone under 21, it is illegal to drive with any detectable Blood Alcohol Concentration (BAC). A first offense results in up to a $500 fine, 40 community service hours, alcohol awareness course, and 60-day suspension of driver’s license. All penalties are assigned at the discretion of the judge. b. The legal limit for intoxication is .08 BAC. However, drivers may be cited for impaired driving due to alcohol regardless of BAC. Refusal to take a blood or breath test to measure BAC can result in a 180-day driver’s license suspension. c. A first offense results in up to a $2000 fine, 180 days in jail and driver’s license suspension up to one year. Repeat offenses may result in up to a $10,000 fine, 10 years in penitentiary and 2 years driver’s license suspension. B. General University policies related to alcohol 1. On campus, beer and wine are permitted only in designated residential areas by those of legal age. Beer and wine may be served in the Tigers’ Den to any students, faculty, staff and their guests of legal age. 2. Persons or organizations that furnish alcoholic beverages to underage students or visitors will be subject to Trinity adjudicative action and/or criminal prosecution for violation of state laws. 3. Any act that causes others to involuntarily or unknowingly consume alcohol is prohibited. 4. Public intoxication is prohibited. 5. Students who contact University officials or other helping professionals out of concern for their own or another student’s health and safety will not be considered for alcohol policy violations for that specific incident. (Note that when hazing may have occurred, state law requires that such incidents be reported to law enforcement officials). 6. The Board of Campus Publications has the authority to determine policy regarding alcohol advertising in the Trinitonian C. Regulations on Alcohol Use within the Residence Halls 1. To respect legal use: All students 21 years or older and their guests of legal age may possess and consume beer and wine in any upperclass residence hall room where at least one of the assigned residents of the room is present and is of legal age. 2. To respect those who are under the legal drinking age and/or choose not to consume alcohol: a. No open containers of alcohol may be possessed or consumed in the following locations: balconies, corridors, public areas, and designated substance-free floors. b. The possession or consumption of alcohol and the possession of alcohol containers (including kegs) are prohibited in all first year halls and all upperclass rooms where neither resident is of legal age. 3. To expect responsibility among those who choose to consume alcohol: a. No alcohol in the residence halls may be provided from common source containers, including but not limited to kegs. b. Students who consume alcohol are accountable to University conduct policies, including but not limited to disorderly conduct, destruction of property, and excessive noise. 4. To promote mutual accountability for all students to abide by Texas law and University policy: Those who are present at a party but do not unlawfully consume alcohol may be found responsible for passive participation in others’ violation of University policy. D. Regulations on University Authorized Use of Alcohol 1. On-campus events a. In the Tigers’ Den only, Trinity University organizations or groups (including departments, offices, and student organizations) may permit alcoholic beverages for those of legal age, even with underage persons present. b. Groups meeting on the campus whose constituency is entirely 21 years of age or above may appeal to the associate vice president for Fiscal Affairs for permission to serve wine and/or beer at scheduled social events in on-campus locations other than the Tigers’ Den only if that event has been scheduled following established procedures. c. Off-campus organizations and individuals are not permitted to serve any alcoholic beverages on the University campus unless the event is catered by ARAMARK and permission to serve beer or wine has been received from the associate vice president for Fiscal Affairs. d. Except for the Tigers’ Den, there will be no place on the Trinity University campus where alcoholic beverages are sold. 2. Off-campus events a. Trinity student organizations and groups may apply to the director of Coates University Center & Student Activities or designee for permission to hold an off-campus event at which alcoholic beverages are served to those of legal age, even with underage persons present. b. An approved event must be held in a licensed business establishment accustomed to and organized for checking IDs. III. ENFORCEMENT, EDUCATION AND SERVICES A. University Enforcement of the Alcohol Policy 1. Students are personally responsible for complying with state and local laws and the University Alcohol Policy. Trinity University respects students’ privacy and autonomy, assumes that they will behave legally and responsibly, and will not closely monitor the activities of individual students or members of student organizations. 2. Resident Assistants and the Department of Campus Safety will respond to any observed Alcohol Policy violations and submit incident reports to the dean of students and/or Student Conduct Board. 3. Alcohol policy violations will be handled through normal campus conduct procedures as described in the Trinity University Joint Statement on Rights and Freedoms of Students. Sanctions may range from no action up to expulsion. 4. On an annual basis, the Alcohol Task Force will review the range of sanctions for Alcohol Policy violations B. The Effects of Alcohol Consumption 1. The University encourages students who drink to do so in moderation because risks to the health and safety of self and others increase as Blood Alcohol Concentration (BAC) increases. Both episodic and chronic heavy drinking is associated with academic, social, and health problems. Potential academic problems include class absenteeism and substandard performance. Potential social problems include disrupted relationships, sexual victimization, arguments, and fights. Potential health problems include accidental injury and the consequences of unprotected sex. Additionally, because alcohol is toxic to the body, chronic heavy drinking causes a multitude of physical problems, especially in the brain and digestive system. 2. Alcohol is a central nervous system depressant that, in a low dosage (BAC under .06), produces positive feelings by reducing inhibition and anxiety while producing a mildly stimulating “buzz” and mildly impairing judgment. 3. The negative depressant effects of alcohol intensify as BAC rises above .06 and produce fatigue, impairment of coordination, and increased impairment of judgment while simultaneously erasing the positive, low-dosage effects. (Not surprisingly, intoxication is involved in a majority of violent student behaviors, including acquaintance rape, vandalism, and fights, as well as about half of vehicular accidents.) 4. If BAC rises above .15, the drinker can pass out and/or experience a memory loss (blackout) the next day. While passed out, a drinker can die from choking on his or her vomit. Breathing will slow as the central nervous system becomes increasingly anesthetized. 5. If BAC rises above .30, the drinker is at risk of alcohol poisoning from respiratory failure. An intoxicated person is at risk for death from alcohol poisoning if s/he a. Is passed out and cannot be awakened, or b. Has cold, clammy, bluish or unusually pale skin, or c. Breathes slowly (less than 8 times per minute) or irregularly (more than 10 seconds between breaths), or d. Vomits while asleep/passed out and does not awaken. As a member of the University community, anyone who recognizes that a student is in danger of alcohol poisoning should call 911 to request the assistance of Emergency Medical Services (EMS). If the call is placed from campus, students should call the Department of Campus Safety emergency line (x7000). Officers can direct EMS to the proper location as quickly as possible. 6. About 5-10% of Americans develop alcohol dependence, a brain disease that can lead to death. Although some drinkers, especially those with a genetic predisposition, are at greater risk for alcohol dependence than others, no drinker is exempt from the potential to develop an alcohol use disorder. Therefore, the University encourages all students who drink to periodically seek an “alcohol check-up” and provides resources for doing so through Counseling Services. C. University Services 1. Counseling Services (www.trinity.edu/counseling) offers a variety of services and resources to students, including: a. Anonymous, online alcohol use assessment and feedback through its web site for those who desire an “alcohol check-up” or are concerned about their alcohol use; b. Confidential consultations with a counselor for those who desire an “alcohol check-up” or who are concerned about their own alcohol use or that of a friend or family member; c. Confidential counseling concerning alcohol use; d. Referrals to off-campus specialists and support groups for the treatment of alcohol dependence; e. Educational materials; f. Educational programs for classes and other student groups. 2. Residential Life staff address residents’ concerns and make appropriate referrals related to the negative effects of alcohol use, including interpersonal conflicts, vandalism, and health concerns 3. Health Services (www.trinity.edu/departments/health_services/index.htm) treats injuries and illnesses associated with alcohol use and refers students who may have problems related to alcohol use to Counseling Services or an off-campus specialist for assessment and treatment, if needed. 4. The dean of students coordinates the Alcohol Task Force that periodically reviews University policy, sanctions, educational initiatives, and treatment efforts. 2002 Email to StudentsDear Trinity Student, There is no question that alcohol, and the consequences related to alcohol abuse, pose significant problems for college students across the country as well as on our own campus. The Alcohol Task Force is reviewing all aspects of alcohol use at Trinity University. This group of students, faculty, and staff is considering ways the University communicates messages, the nature of those messages, policies, and education and prevention efforts. You will learn more about recommendations from this group later this semester. In the meantime, Trinity University annually distributes information about alcohol and drugs, physical and psychological effects, laws, policies, and resources. Please review the attached, and consider the role alcohol plays in your life and in the lives of those close to you. http://www.trinity.edu/departments/res_life/Drug_Alc_policy.htm David Tuttle Dean of Students
Diane Saphire Director of Institutional Research 2003 Email to StudentsDecember 2, 2003 Dear Fellow Students, During the fall semester of 2002 the Student Court heard 17 alcohol and drug cases involving 74 students. There were no suspensions over that time period. This semester the 2003 Court has heard nearly 50 alcohol and drugs cases involving over 200 students. The Student Court has suspended four students so far for drug and alcohol violations this fall. The Court is extremely concerned about the emotional and physical health of Trinity students, the social environment on campus, and the ability of all students to sleep, study, and learn in our academic community. We urge all students to make healthy choices: to avoid illegal drugs, abide by the alcohol policy, drink responsibly, respect others, not drink and drive, and choose a safe ride home after consuming alcohol. We write to remind students of University policies on alcohol and drugs. For a detailed description of these policies please refer to your Student Handbook (pages 113 to 119) or to the electronic version through the following link. http://www.trinity.edu/departments/res_life/media/StudentHandbook%2003-04.pdf Please note that the Student Court will now treat a student present in a room where a drug or alcohol violation has occurred as being in possession, and thus in violation of University drug or alcohol policies. This will be done because of the extreme difficulty in accurately identifying those who were consuming alcohol or using drugs. We also wish to inform students of the revised consequences for violating policies related to alcohol, drugs, and the hosting of events where there are alcohol or drug violations. Please be aware that the following guidelines have been endorsed by the Trinity University Alcohol Coalition (a group of students, faculty, and staff), the Student Court, and the Student Affairs Office, and will usually be imposed upon students who are found responsible for violating policies. (The Student Court and the Student Affairs staff have discretion to adjust sanctions in consideration of specific situations.)
- Participation in Alcohol.edu (with a $20 fee) - Probation limited to alcohol offenses for the time remaining at Trinity University - Parental notification if alcohol infraction is coupled with other simultaneous violations of policy including, but not limited to, hosting, parties, disorderly conduct, or excessive noise
- Alcohol use consultation - General probation for the time remaining at Trinity University (any violation while on general probation may result in suspension) - Parental notification
Suspension for at least one semester
- General probation; suspension, when the violation is sufficiently serious, or when the drug infraction is coupled with other simultaneous violations of policy including, but not limited to hosting, parties, disorderly conduct, or excessive noise - Parental notification
Suspension or expulsion
General probation for the time remaining at Trinity University (any violation while on general probation may result in suspension) Parental notification Please contact us at StudentCourt@Trinity.edu if you have any questions. Best wishes for a safe, healthy, and successful conclusion to your semester.
Laura E. Woods Student Court Chief Justice On behalf of the Student Court Documents from the Office of University Personnel Services
Drug and Alcohol Abuse
Trinity University recognizes its responsibility to provide a healthy environment within which faculty and staff may work in a drug and alcohol free workplace. If an employee is found in violation of University or state alcohol and drug abuse policies, the circumstances accompanying each individual case are considered when determining the consequences. Educational interventions are emphasized; however, when indicated, counseling or other therapeutic activities may be required.
Purpose: Based on its commitment to assure the safety and health of its employees, the University seeks to maintain work and learning environments free of the unlawful manufacture, distribution, possess or use of a controlled substance or the abuse of alcohol. Drug and alcohol abuse effects the responsible conduct of business, teaching and learning, and therefore will not be tolerated. This policy is based on the following objectives: 1. To maintain a safe and healthy environment for all students and employees; 2. To maintain the good reputation of the University and its employees within the community; 3. To minimize accidental injuries to persons or property; 4. To keep absenteeism and tardiness at a minimum and to improve the effective performance of job duties and productivity of all employees; 5. In appropriate circumstances, to assist employees in securing alcohol or substance abuse rehabilitation; 6. To comply with the federal Drug-Free Workplace Act of 1988, the Drug-Free Schools and Communities Act Amendments of 1989, and other applicable legislation, and, 7. To adopt and implement a program to prevent use of illicit drugs and abuse of alcohol by employees.
Definitions: As used in this policy, the following definitions apply. 1. “Drugs or other controlled substances” means any substance, including alcohol, capable of altering an individual’s mood, perception, pain level or judgment. 2. A “prescribed drug” is any substance prescribed for individual consumption by a licensed medical or dental practitioner. It includes prescribed drugs and over-the-counter drugs which have been legally obtained and are being used for the purpose for which they were prescribed or manufactured. 3. An “illicit drug” or chemical substance is: (a) any drug or chemical substance, the use, sale, or possession of which is illegal under any state or federal law, or (b) one which is legally obtainable but has not been legally obtained. The term includes prescribed drugs not legally obtained and prescribed drugs not being used for prescribed purposes. 4. The term “controlled substance” means a controlled substance in schedules I through V of section 202 of the Controlled Substance Act (21 U.S.C.S. 812) or whose possession, sale or delivery results in criminal sanctions under the Texas Controlled Substances Act (Art. 4476-13, TCS). In general, this includes all prescription drugs, as well as those substances for which there is no generally accepted medicinal use (e.g., heroin, LSD, marijuana, etc.), and substances which possess a chemical structure similar to that of a controlled substance (e.g., “Designer Drugs”). The term does not include alcohol. 5. “Alcohol” refers to any alcoholic beverage that is “alcohol, or any beverage containing more than one-half of one percent of alcohol by volume, which is capable of use for beverage purposes, either alone or when diluted.” 6. “Alcohol abuse” means the excessive use of alcohol in a manner that interferes, but not chronically, with (1) physical or psychological functioning; (2) social adaptation; (3) or occupational functioning. 7. The term “conviction” means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes. 8. “Cause for reasonable suspicion” shall be established by: (1) observation; (2) actions/behaviors of the individual; (3) witness by supervisor or other reliable individual of possession or use; or (4) any other legal measure used for alcohol or drug detection. 9. The term “criminal drug statute” means a criminal statute involving manufacture, distribution, dispensation, use, or possession of any controlled substance. 10. “Sanctions” may include completion of an appropriate rehabilitation or assistance program, or termination from employment, or other disciplinary action, or referral to authorities for prosecution. If an employee has been convicted of a criminal drug statute, sanctions must be imposed within 30 days. 11. “Workplace” means any office, building, classroom, or property (including parking lots) owned or operated by the University, or any other site at which the employee is to perform work. 12. An “employee” of Trinity University is any faculty, staff or student receiving remuneration for services rendered. 13. “Possess” means to be contained either on an employee’s person or in an employee’s vehicle, tools, or areas entrusted to the employee. 14. “Impaired” means under the influence of an illegal drug or alcohol such that the employee is unable to perform his/her assigned tasks properly.
Standards of Conduct: 1. The unlawful manufacture, distribution, possession or use of illicit drugs or alcohol is strictly prohibited. 2. Sanctions will be imposed on employees (consistent with local, state, and federal law), up to and including termination of employment and referral for prosecution, for violation of the standards of conduct set forth above. 3. The University shall conduct a biennial review of its drug and alcohol abuse prevention program. It shall determine and put in report format: (1) the effectiveness of the program, and (2) the consistency of the enforcement of sanctions imposed pursuant to the program. It shall also evaluate whether any changes are needed and shall implement any such changes. 4. The University shall have available for review by the Secretary of Education, or designee, other applicable governmental agencies, and the general public, if requested, copies of all documents distributed to employees under the drug and alcohol abuse prevention program, and also copies of the biennial review.
Alcohol and Drug-Free Awareness Program. The University will establish or participate in an alcohol and drug-free awareness program to inform employees about: (1) the dangers of alcohol and drug abuse; (2) the University policy of maintaining a workplace and learning environment free from drug and alcohol abuse; (3) any available alcohol and drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for alcohol and drug abuse violations.
Suspicion of Usage: 1. If a supervisor reasonably suspects that usage of a controlled substance or of alcohol has affected an employee’s job performance, the supervisor shall immediately notify the appropriate department head, or other designated administrative official and, upon direction, the supervisor or other designated administrative official shall discuss with the employee the suspected alcohol or drug-related problems. The employee should be advised of any available alcohol and drug counseling, rehabilitation, or employee assistance programs, and the terms of any applicable disciplinary sanctions. All such meetings between the employee and the supervisor or other designated administrative official to address the suspected alcohol or drug-related problem and/or its resolution shall be documented in a memorandum to the record. 2. Should such discussion and/or participation in any available alcohol or drug counseling, rehabilitation, or employee assistance program fail to resolve the suspected alcohol or drug-related problems, or should the employee fail to meet the terms of any applicable disciplinary sanctions, the employee may be subject to disciplinary action up to and including termination.
Assistance for Employees: The Office of Counseling and Health Services will provide referrals to substance abuse treatment clinics, drug abuse counselors and to private community organizations involved in rehabilitation programs for alcohol and drug impairment. Literature and other relevant information on alcohol and drug abuse may be obtained at University Health Services.
Other Regulations: 1. A copy of the University’s drug and alcohol abuse policy shall be provided to each employee on or before the first day of employment, along with a signed acknowledgment of receipt of the policy. The signed statement will be kept in the employee’s file. 2. Any employee whose off-duty use of alcohol, drugs, or other controlled substances results in absenteeism, tardiness, impairment of work performance, or is the cause of workplace accidents, will be reported to the immediate supervisor and the Office of Human Resources. Referrals to drug abuse counselors will be provided by the Office of Counseling and Health Services. 3. Any disciplinary action shall be governed by University policies on discipline and dismissal. A record of the action will be placed in the employee’s personnel file. 4. As a condition of employment, employees on government grants or contracts must abide by the required notification statement and must report any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. The employer, in turn, must so notify the contracting federal agency within 10 days after receiving notice from an employee or otherwise receiving actual notice of such conviction, and within 30 days must impose sanctions on the employee involved. Such sanctions may take the form of personnel actions against such an employee, up to and including termination, or requiring the employee to satisfactorily participate in an approved drug abuse assistance or rehabilitation program.
Program Review Trinity University will conduct a biennial review of the program to determine the effectiveness and implement changes to the program if they are required and ensure that sanctions for violations are consistently enforced.
Information on the Health Risks of Alcohol, Drugs and Chemicals and Legal Implications of Alcohol and Drug Use may be obtained from the Office of Human Resources. Resident Mentor Program Alcohol 101 Complete by September 13
Prepare yourself
Follow-up Give a survey when the program is over. Send the results to Cara Taylor J
Objectives
Let them know that it’s safe to be honest in this group, that everyone will respect the privacy of others in the group. Any question is okay, and if you don’t have an answer you’ll find out. Equal participation will help everyone get the most out of this time. You’re there to facilitate, not lecture. STRAW POLL
DISCUSSION—too much of a good thing?
Visit the Student Residence to meet Andre (or poison button on menu bar) Review Alcohol Poisoning safety tips. Discuss what to do if someone is in trouble. Call DCS. How do you feel around drinking games? (Fun, pressure, disgust?) Visit the DUI button on the menu bar. Visit the “Survivor” in the Student Union Media Center.
Visit virtual bar. Compare friends to see weight differences. Food has some effect, but time is the primary factor. Equivalent potency: 12 oz beer = 4-5 oz wine = shot of 80 proof liquor
Visit the “Brain” on the menu bar. View sexual function the morning after. Visit the Student Residence to meet Dante and Allison (or sex button on menu bar) Visit the Student Union Media Center to view He Said. She Said.
DISCUSSION—what’s important to you?
Visit the Administration building, the Dean’s Office and hear testimonials from Janet, Christy and Paul. Take the B4Udrink quiz on the menu bar. Tigers’ Den Tigers’ Den Committee Final Report
Vision StatementProvide an informal on-campus gathering place where alcohol is served but is not the central focus in order to encourage intellectual and social encounters among students, faculty and staff. ________________________ June 30, 2002OverviewCommittee’s ChargeDevelop and recommend policies and procedures, including operational details such as hours of service, for the serving of beer and wine in the Tigers’ Den. Consider relevant laws, insurance requirements, optimal staffing patterns, costs, and desires of students who want to have alcohol-free programming. Committee Members Ana Windham, Chair Rudy Gonzalez Pete Neville Richard Reams David Tuttle Bruce Holl Diane Smith Brandon Cornuke Katie Gan Katherine Plog Sam Warters Committee’s organization and approach The committee’s first task in considering the charge presented by President Brazil was to develop a vision statement that would guide the committee in accomplishing its responsibilities. That vision statement is noted on the front cover of this report. The committee then discussed issues that needed consideration. The committee divided itself into three subgroups to address three main areas dealing with serving beer and wine in the Tigers’ Den – facility renovations, operational details, and compliance with relevant laws and risk management. The three-subcommittee chairs were Gary Lauber, renovations; David Tuttle, operations; Katherine Plog, laws and risk management. The committee, as a whole, met three times while the subcommittees met more frequently. Off campus visits to local taverns were made. Other universities with pub operations were consulted. Two open forums to solicit ideas from students, faculty and staff were held. Although the two forums did not attract many, those who attended offered some good ideas and suggestions. Overview (continued)The committee believes that the target date for the inauguration of the sale of beer and wine in the Tigers’ Den should be in October. The following sections are the committee’s findings and recommendations. § Policies and procedures Ø Review of current policies and procedures Ø Recommended policies and procedures § Operation and management of facility Ø Hours Beer and Wine to be served Ø Facility Management Ø Food and Beverage Selections Ø Promotions § Renovations Policies and Procedures Review of Current University Policies and Procedures The committee conducted a review of existing policies or procedures that may be in direct conflict with the sale of beer and wine on campus. The two policies reviewed were the Drug and Alcohol Abuse policy and the Alcoholic Beverages on Campus policy. The Alcoholic Beverages on Campus policy is the only one that the committee recommends be revised as noted. Alcoholic Beverages on Campus Policy The consumption and/or possession of any alcoholic beverage by any person less than 21 years of age, as provided by state law, is forbidden. Groups meeting on the campus whose constituency is clearly 21 years of age or above may appeal to the Associate Vice President for Fiscal Affairs for permission to serve wine/beer at scheduled social events in locations other than the Tigers’ Den.
Trinity University
organizations or groups (including departments, offices, and student
organizations) may not permit alcoholic beverages at any event, on
campus or off campus, where underage persons are in attendance.
(Appeals for exception to this policy may be addressed to the
Associate
Vice President for Fiscal Affairs
Except for the Tigers’ Den, there will be no place on the Trinity University campus where alcoholic beverages are sold. There will be no advertising of the sale of alcoholic beverages in any University publication. Off-campus organizations and individuals are not permitted to serve any alcoholic beverages on the University campus unless the event is being catered by ARAMARK and permission to serve beer or wine has been received by the Associate Vice President for Fiscal Affairs. Persons who furnish alcoholic beverages to underage students or visitors will be subject to Trinity adjudicative action or criminal prosecution for violation of state laws. Policies and Procedures
Recommended Policies and ProceduresThe subcommittee met with a TABC representative to discuss the operation of Tigers’ Den and used the risk management best practices provided by the University’s risk consultants in their consideration of policies and procedures. Following are the proposed recommendations.Recommendations: § An operation manager should be on duty during hours of service. § Require all servers be trained by management and by the TABC. § Permit students to be servers or other employees of operation. § Require a valid driver’s license and the Trinity ID card of person purchasing alcohol. § Non-Trinity affiliated guests must be accompanied by a Trinity student, faculty or staff employee. § Identification is necessary for every purchase of beer or wine. § Provide enough staff to circulate Tigers’ Den to ensure underage patrons are not sharing drinks. § Apply TABC guidelines in dealing with anyone who is intoxicated. § Do not serve pitchers of beer nor offer beer/wine specials or happy hours. § Implement stringent inventory controls to prevent the theft of beer or wine after closing. All keys to be returned to manager each night. § Only the facility management confronts unruly behavior or underage drinking. The handling of student violations should be consistent with policies in the residence halls. Management will address the situation, write a ticket, and ask him/her to leave. § Campus Safety should not be a regular presence, but may be called on rare occasions to help with belligerent customers. In most cases, management would try to handle the situation first and only utilize Campus Safety if a patron was not cooperating. § Sanctions for violating policies could result in being banned from the facility. § Post clear rules at the entrance of the facility. These rules would inform everyone about the spirit and policies of the Tigers’ Den: that it was an atmosphere for collegiality, that underage students are permitted to be present and have responsibility to abide by restrictions, and list the basic rules regarding identification, ordering and behavior. § No smoking. Private EventsAfter a great deal of discussion, the committee recommends deferring the consideration of private and semi-private events in the Tigers’ Den, with the exception of the non-alcoholic coffeehouse currently scheduled on Fridays. Although there are some excellent programming opportunities and opportunities to do small group events, we feel that it is important to first establish the facility as an open venue, with consistent hours of operation. Eventually perhaps one night could be designated for events or groups could sign-up through the Coates Center desk to host small events that would run concurrent with regular operations. Operation and ManagementHours beer and wine to be servedMonday through Thursday 4:00 p.m. – Midnight Friday 4:00 p.m. to 8:00 p.m. (8:30 p.m. until closing will be reserved for Coffeehouse) Saturday Noon until Coates Center closes Sunday No alcohol served Facility managementSeveral universities with pub operations were consulted. Although most started out managing their own operations, the majority has since outsourced this operation to their food service provider. The common reasons given for this decision were better inventory control, operation not profitable and the management became problematic. So, after weighing the option of a university-managed versus an outsourced function, the committee solicited requests for proposals from ARAMARK and Blue Star Brewery. After careful review of the proposals submitted, the committee recommends ARAMARK to manage and operate the Tigers’ Den with oversight responsibility for this operation to be in Student Affairs. Food and beverage selectionsThere is interest in a range of drink options to include soda and non-alcoholic beer. The committee felt that in addition to selling bottle beer, a variety of good wines by the glass and splits of champagne, we also offer beer on tap and serve in glasses rather than plastic cups. There was a definite preference for selling food items popular with students such as nachos, hot wings and potato skins as well as peanuts, pretzels and popcorn. The committee recommends that the food and beverage items be competitively priced with off campus products. ARAMARK proposes to serve tap beer and 16 other can varieties, five selections of wine as well as non-alcoholic beverages. Prices suggested by ARAMARK are competitively priced. The committee feels ARAMARK’s selection of food items will be popular with the students. In addition to these snack foods, a delivery menu from the Commons will also be provided as an alternative. PromotionsARAMARK suggested and the Committee concurs offering the following as possible types of entertainment - a big screen TV, electronic dart game, Golden T (arcade golf), pool tables, shuffleboard, electronic trivia, electronic jukebox or stereo system. Other forms of entertainment suggested such as comedy night, band night or karaoke night will be coordinated with Trinity Activities Council. ARAMARK’s marketing events to be included in the Tigers’ Den are as follows: § Seasonal events to include major holidays – St. Patrick’s Day, Fat Tuesday (Mardi Gras) and Halloween. § Fraternity/Sorority Bid Day § Super Bowl § College Final Four Championships § San Antonio Fiesta Each event will be planned with themed decorations, games, contests, and entertainment and food and snacks. We also recommend that there be significant publicity about the policies and nature of the operation, and the consequences of misusing the privileges offered, primarily that it is a privilege for underage students to be present where alcohol is served. RenovationsThere are definite renovations that need to be made in order to ready the Tigers’ Den for the sale of beer, wine and food. In addition to these renovations, additional custodial services will need to be added to our existing housekeeping contract. ARAMARK will invest $50,000 to make the facility changes necessary for their proposed program. The commission structure for this operation would be reviewed after the $50,000 investment has been amortized over the five year of the contract. The committee accepts this capital investment. Attached is the suggested floor plan and rendering of what the facility can be transformed into. The committee is very much in favor of these plans. Listed below are the renovations, equipment and housekeeping requirements the committee believes are necessary. The committee requests permission for the Director of Physical Plant to contact a local architect who can begin developing the design plan and determine the cost of this project. The final design and furniture selections will be made with the committee and student input. The committee also requests your guidance as to what budget parameters we have to continue with this project. The committee proposes the project begin as early as August 8 (after summer conference activity in the Tigers’ Den) and coordinate the opening of the Tigers’ Den with the activities in October. Equipment Cash register 2 Door Refrigerator Ventless Pizza Oven Microwave Flash bake oven Dishwasher Ice machine Bar stools Tables and chairs Area rugs Facility Renovations Addition of hot water line Shelving/storage cabinets Remove carpet Install wood floors Modify lighting Install appropriate bar counter Improve on entrance/exist to Tigers Den (ADA accessibility) Modify bar backspace to include additional equipment and storage needs Additional plumbing and electrical modifications Housekeeping Daily cleaning Trash removal (at least three times a day) Laundry of bar towels |
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Work Hard, Play Responsibly |
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