|
Introduction
What is risk management? Well, it is process of minimizing the
adverse effects of accidental losses. Why does this matter to you? When
accidents happen or people get hurt, the fun stops. We don’t want you
stop having fun!
Is this an organization activity?
This is the most important question for you to ask when it comes to
risk management and your student organization. Often, you assume
something is not an organization activity when it is – and vice versa.
Knowing the answer to this question will guide you in taking next steps.
- What is the purpose of the activity?
- Who is attending the activity? (Why are they
attending? Is it mandatory for members?)
- What resources are funding the event?
- How is this event being publicized or
communicated?
- Would a reasonable person think this activity is
associated with your organization?
- Has your advisor helped in coordinating this
activity or is he/she participating?
The intent of asking these questions is not so that
you can work around these issues and find loopholes to have risky events
that are not considered an organization activity. Rather, they are
intended to get you thinking about your responsibility and the decisions
you need to make regarding planning and execution of your event. When
in doubt, ask a staff member in Campus & Community Involvement for
guidance.
Alcohol
From time to time, student organizations wish to sponsor events at
which alcohol is served. There are some important considerations and
planning that must be undertaken when alcohol is involved. You need to
know some basics. First, only beer and wine
are permitted on campus; there is no “hard” alcohol allowed. Beer and
wine may be served in the Tigers' Den to any students, faculty, staff,
and their guests of legal age. If you wish to serve beer and wine at any
other venue on campus besides the Tigers’ Den, you must seek approval
via the Director of Campus & Community Involvement. How? You can
set-up an appointment with the Director by calling 999-7547 or coming by
Campus & Community Involvement, to discuss your event and begin the
process for approval.
What if you want to go off campus with your event?
Do you still have to tell the university? YES! Student organizations
may sponsor functions at which alcohol is served if the function is at
an establishment that possesses a permanent license to serve alcohol.
The student in charge of the function must secure approval via the
Alcohol Permit, available in Campus & Community Involvement, to conduct
the function.
Organizations who do not receive approval for the
event via Campus & Community Involvement will result in judicial action
by the University.
As part of our approach
to alcohol and student organizations, we have adopted the following
standards in compliance with the national standards of practice.
- The possession, sale, use
or consumption of alcoholic beverages, during any student organization
event, any situation sponsored or endorsed by a student organization,
or any event an observer would associate with a student organization,
will be consistent with all university regulations and laws of the
state, county and city.
- The possession, sale, use
or consumption of illegal drugs or controlled substances at any
student organization sponsored event is strictly prohibited.
- No student organization
members, collectively or individually shall purchase for, serve to, or
sell alcoholic beverages to any person under the legal drinking age.
- Student organizations may
not purchase alcoholic beverages with organization funds, nor may they
organize the collection of funds for the purchase of alcohol.
Organizations may not co-sponsor or co-finance an event in which
alcohol is purchased by any of the host organizations or groups.
- The practice of open
parties is prohibited. Open parties are defined as those social
functions with unrestricted access by nonmembers of the student
organization, without specific invitation. Invitation is defined as a
printed document and/or name on an invite list that provides tangible
evidence of a person’s invitation to the event.
- Student organizations may
not allow unrestricted access to alcoholic beverages.
- Student organizations may
not serve or provide kegs, party balls, trash can punch or other
similar bulk quantities of alcohol.
- The sale of alcoholic
beverages by any means is strictly forbidden.
- No student organization may
co-sponsor an event with an alcohol distributor, charitable
organization or tavern where alcohol is given away, sold or otherwise
provided to those present.
- Student organizations
should not permit, tolerate, encourage or participate in “drinking
games.”
- There must be an adequate
amount of food and alternative beverages supplied at social functions
in which alcohol is also provided or allowed.
- No alcohol shall be present
at any pledge/associate/new member education program.
- All recruitment activities
will be dry (i.e. no alcoholic beverages).
- Student organization members should be available
during the entire event to assist the establishment with enforcement
of law and its policies.
- Student organizations will provide
transportation by taxi service or chartered transportation back to
campus for those deemed unfit to drive by security, local managers or
designated student organization members. Organization members are
advised not to provide “designated driver” service for event as
extreme personal liability is created.
- Student organizations must hire a licensed
security guard or off-duty police officer to assist with risk
management at any function/location where security is not already
provided.
|
