Roadmap to Reopening
First, a look at Summer at Trinity:
While vaccination rates continue to increase, we do not expect our campus or Bexar County will have reached critical thresholds for immunity in May, June and July. In addition, we are carefully tracking the impact of a highly-contagious COVID variant, and the associated case rate among younger cohorts – particularly those ages 18-24.
As such, our ProtecTU guidelines, Daily Health Checks, and associated policies will remain in place throughout this time period while we all work diligently to achieve herd immunity.
Remote work for most staff will continue through late July-early August, as will surveillance testing for anyone living, learning or working on campus. Contact tracing, quarantine and isolation processes will remain in effect.
In short, May, June and July will continue to look much like the Spring. However, as the positivity rate in San Antonio and our campus remains low, and as more members of our community become vaccinated, exceptions for special events and visitors to campus are being evaluated by our health and wellness workgroup and the Nerve Center.
Fall ’21: Returning to Normal
It is important to know that the degree to which we are able to "return to normal" depends entirely on two key indicators for our campus and the community at large: the vaccination rate and the positivity rate for COVID.
In the coming days, you will receive more information about the thresholds we must meet to ease COVID restrictions. However, based on projected vaccination rates, we expect to return to living, learning, and working in-person on Trinity’s campus for the Fall semester.
This means classes will be taught in-person, with a process for both faculty and students to seek accommodations should they be necessary.
Students may return to in-person group and social activities, with guidance.
Residence Halls are expected to return to normal occupancy.
ProtecTU policies and guidelines should be eased significantly.
Staff who have been working remotely may be able to return to campus in late July and early August, and continued remote work may be possible beyond the pandemic. There will also be a process for requesting accommodations if needed through Human Resources. More detailed information on remote and on-campus work options for staff will be forthcoming.
Surveillance testing and associated quarantine and isolation of vaccinated individuals will cease.
While we expect masks will still be required in indoor settings, if our vaccination rates are high enough, this requirement also may ease.
Student Accessibility Services will work with students and Human Resources will work with employees who require an exception or accommodation.
Please note that changing positivity rates on our campus or in the community could alter these plans, and we should all remain vigilant.
What You Need to Know
Weekly surveillance testing of a random selection of Trinity students, faculty, and staff. This will end in May and instead testing will be on an as-needed or by-request basis for the summer months.
The daily dashboard reflects the number of positive results from tests conducted by Trinity and the number of students in isolation or quarantine status on campus.
Buildings and Facilities
Most building hours will return to the 8am - 8pm schedule, which allows time for necessary nightly sanitization.
We are taking significant steps to help keep our students, faculty, and staff healthy. Check out ProtecTU Health Campaign for more information on our current efforts to mitigate and monitor risks for our community.
In an effort to control the virus in our community, we are significantly de-densifying the campus and increasing weekly testing. Check out Testing and Treatment for more information on health protocols.
If you have questions about Trinity’s response or plans as related to COVID-19, please contact us at email@example.com.
Requirements to Return
What to Expect
Based on improving public health conditions and our own campus indicators, we have made the decision to return to in-person activities and operations on campus beginning Monday, February 8. We fully expect the Spring semester to look much like the Fall, with a few updates to policies and practices.
In order to create space for the possibility of students requiring isolation or quarantine, Trinity is opening its residence halls only to a limited cohort of students.
Hybrid and in-person classes may resume meeting in person beginning February 8, as previously published and as determined by individual instructors.
Many classes and activities will necessarily proceed online, just as some students and faculty will need to teach and learn remotely. The University is making a significant investment in new academic technology to support a robust remote learning environment and has classroom sanitization schedules and safety protocols in place.
Spring Break is canceled but will be replaced by class cancellation days on February 15 and 23 and April 7, 15, and 23.
Employees who are essential to ensuring the success of students return to campus and university functions will be notified by their supervisors when to return to campus. Employees who desire an alternate work arrangement should discuss with their supervisor first.
Most faculty and staff should work remotely as much as possible and all those who do need to physically visit campus for more than 15 minutes at a time must first be tested and use the daily symptom screening.
The Reverend Judd Student Emergency Fund, named in honor of Chaplain Emeritus Rev. Raymond Judd ‘56, was created to help students who are facing emergency financial needs, such as access to necessary resources for remote learning, transportation, unexpected medical costs, and basic needs such as food and housing.
Funding decisions are reviewed on a case-by-case basis and it is open to all Trinity students. To apply for the fund, please email Chaplain Alex at firstname.lastname@example.org or set up a time to meet confidentially at tuchaplain.youcanbook.me.
Trinity University is also acutely aware that COVID-19 may have caused a loss of income for some families and is committed to assisting. If this is the case, we encourage you to reach out to the Office of Student Financial Services to file a special circumstances appeal of your financial aid package based on a change in family economic circumstances. Appeals are reviewed by a committee and decided upon a case-by-case basis.
Potential indicators of the need to change the operating level (to a more or less restrictive level) include several San Antonio community and campus considerations, including but not limited to:
Local and State Factors
Significant, applicable actions by city, state, or federal public officials
Testing and tracing capacity on campus and locally
Numbers and trends of COVID-19 case and positivity rates for our community
Numbers and trends of COVID-19 hospital admissions and stressors
Availability of personal protective equipment and testing kits
Availability of isolation facilities and support staff for students
Trends among other comparable institutions of higher education
Availability and distribution of the COVID-19 vaccine
* These indicators are taken into consideration together, so a single indicator moving in the wrong direction will not trigger a change.
For Students, Faculty, and Staff
A set of policies will be in place only for the duration of the pandemic. Please carefully review the changes in policies around benefits, support, behaviors, and procedures:
For Faculty and Staff:
CARES Act Statement
For quarterly budget and expenditure reporting ending March 31, 2021, view the PDF.
For quarterly budget and expenditure reporting ending December 31, 2020, view the PDF.
For quarterly budget and expenditure reporting ending October 31, 2020, view the PDF.
As of July 9, 2020, Trinity University has distributed $886,343.39 to 1,238 eligible students in the form of emergency grants related to disruption of instruction due to the COVID-19 pandemic.
The University will continue to update these figures as required by law every 45 days.
This statement provides information to comply with reporting requirements for Trinity University’s participation in the Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act and Higher Education Emergency Relief Fund (HEERF).
April 9, 2020: In a letter from the Department of Education, Trinity learned that it was eligible to receive an allocation from the HEERF program of $1,665,508, of which no less than $832,754 (50%) must be distributed to eligible students in the form of emergency grants related to disruption of instruction due to the Covid-19 pandemic.
April 23, 2020: Trinity submitted the required grant documents for the first half of the HEERF funds for student emergency grants. Trinity submitted the required certification document at that time.
May 1, 2020: Trinity received notice from the Department of Education that the HEERF emergency student grant was awarded.
May 19, 2020: A CARES Act disbursement committee established by Trinity University determined that there were 1181 students enrolled in the spring 2020 semester that were Title IV eligible, which is a federal requirement to receive assistance. Of those, 366 students were Pell Grant eligible. The committee chose to award $828 to all Pell eligible students, and $650 to all other Title IV students (815) that demonstrated need through the Free Application for Federal Student Aid (FAFSA).
May 26, 2020: An electronic notice was sent to all eligible students informing them that they would receive their portion of the HEERF grant either electronically to their designated financial account or as a check sent to their address of record. This notice was posted on Trinity’s website on the same day.
June 3, 2020: The University begins the process of disbursing the designated grants to students.