Trinity University’s Faculty and Staff Directory is going digital.
The Online Directory will be current, searchable, and portable. The Online Directory also will take the guesswork out of an employee’s department, office, or program and each entry can be enhanced by adding photos or biographical information.
As in the previous versions of Trinity’s printed directory, information will be grouped by department and by individual names. New features will allow those searching to type a person’s first or last name, for example, to produce a list of all employees having the same first or last name.
Each listing will include the faculty or staff member’s name, title, department, building, room number, office extension, and Trinity email address. No personal information, such as cell phones or home addresses, will be included in the online directory. In addition, no student information will be listed.
“We want to be helpful and to provide current, updated information on how to reach Trinity faculty and staff,” said Chuck White, vice president for Information Resources, Marketing & Communications. “We feel that delivering this information, in this way, will be beneficial to our entire campus.”
White said this change has been in the planning stages for several years and will have benefits in terms of ease of use and also in cost effectiveness. Last year, Trinity printed about 1,000 copies of the Faculty and Staff Directory, so the Online Directory will save almost 100,000 pieces of paper a year.
The system is currently being developed, populated with profile information, and tested. Any user will be able to access the directory, which will be available in late January through the “inside.trinity.edu” web portal. The directory will be helpful to the vision impaired who can use screen readers to view contact information.
Jeanna Goodrich Balreira ’08, associate director of University Marketing & Communications and editor of Trinity magazine, said all contact information will be updated every 15 days, adding new employees and removing those who are no longer at the University. In technical terms, the University’s administrative software will “talk” to the website’s content management system. “We are implementing this as an ongoing process to ensure that all departments have accurate and updated contacts and contact information,” she said.
“Currently, all contact information on the website is edited through a manual process, leaving lots of room for possible human error while trying to maintain accurate contact information,” said Stephanie Enoch, senior manager of web development. "By connecting our website with the administrative software, this manual process is eliminated, allowing contact information to be correct in all places on the website."
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