Helpful Forms, Policies, and Guidelines

In addition to these forms, policies, and guidelines, the Office of Student Involvement encourages you to also consult the student webpage of the Office of Risk Management and Insurance.

 

Student Org Handbook

Review the 2022-2023 Student Organization Handbook for policies, procedures, and tips to keep in mind as you manage your organization.

  General Management

  Events

  Finances

Please meet these deadlines to ensure the success of your organization’s event.

  At Least 4 Weeks

prior to your event, complete:

  10 Class Days

prior to your event, make sure to complete:

  5 Class Days

prior to your event, be sure to complete:

  • The Authorized Driver Form
  • The Banner Request Form (see tab on this page)
  • A Travel Meeting Form (Greek Organizations)

  At Least 24 Hours

prior to your event, complete:

  • Student Participant Release Agreement (Online Form | Printable PDF)
    Note: For the online form, select "Student Involvement" as the department.

To reserve a space or equipment for your student organization’s event, you must use T-SPACE, Trinity's centralized reservation system.

All student organizations must have a T-SPACE trained administrator in order to make campus reservations. Send an email to getinvolved@trinity.edu for training information.

Banner Request Form

Request Requirements and Guidelines

  • A T-SPACE reservation is required to hang banners in Coates Student Center.
  • Submit the request at least five class days before the banner(s) are needed.
  • Solid color backgrounds are not permitted.
  • Graphics must be no larger than half of the document.
  • Banners are only printed for campus-wide, student organization-led events and programs (e.g., not for recurring meetings).
  • Please send a screenshot or PDF of the event’s T-SPACE confirmation to getinvolved@trinity.edu. Banners will not be printed for events that have not yet been approved or confirmed in T-SPACE.
  • Pick up printed banners within 24 hours of email notification.
  • Ensure that the file you attached is the final version. You may not print multiple drafts of a banner.

QUESTIONS? CONCERNS?

Contact the Coordinator for Student Organizations & Leadership

Harlena Munnings is the Coordinator of Student Programs at the Office of Student Involvement and works specifically with student organizations.

Please contact her for any questions or concerns regarding the governing, functioning, or event planning process of your organization. A T-SPACE reservation is required to hang banners in Coates Student Center. Shannon can provide helpful information about both leadership best practices and event management.

 Email: hmunning@trinity.edu

 Phone: 210-999-8532

 Office: Coates Student Center, 112