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Overview
Timeline
Project Status
What to Expect
SIS Team

OVERVIEW

An Investment in Student Success.

The SIS is the data backbone serving the University’s core educational mission. 

This implementation will also give staff and faculty the tools to do their jobs more effectively and alleviate critical pain points, in pursuit of removing barriers for students as they navigate essential University practices, e.g., class registration, view student account activity, and degree audit. 

Whether recording grades, tracking progress towards a degree, establishing financial aid eligibility, or housing Residential Life information, the SIS will make sure that all student-related data is easily accessible in one place.

Quick Access

   Project Website

  Workday login

  Help Center in Workday

Areas of Focus

 Registration

 Advising

 Student Financials and Financial Aid

 Academic Core 

 Curriculum

 Records and Reporting

 Recruitment and Admissions

Timeline

Student Information is a two-year project with several phases and workstreams. This project is multi-year because it effects all areas of the University from student records to curriculum to financial aid.

Additionally, the timeline aligns with the academic calendar to help ensure we do not overstretch faculty and staff during peak times during the semester. 

For project details please visit the project website.

Project Status

  The SIS project continues to be on track with each workstream moving forward with the configuration and testing.

 

What to Expect

System to Be Replaced:

Trinity’s current student information system stack through the implementation of Workday-Student:

  • Tigerpaws
  • Colleague UI
  • Self-Service
Systems That are Staying:

There will be 80+ source system integrations into Workday-Student delivering increased end-to-end process automation. Notable ones are:

  • Slate CRM
  • Touchnet
  • PowerFAIDS

 

Before Go-Live  

  1. Pre-Planning and alignment

    Pre-planning and alignment will be led by business process leaders from the functional business areas.

  2. Resource assessment

    Backfill positions will be in place at the onset of the project to manage resources and avoid overwhelming the core SIS team members.

  3. Review current processes

    A review of current processes will outline how to improve the systems prior to final implementation.

  4. Campus Training

After Go-Live

  1. Continuous assessment and improvement 

  2. Training and Support

    Ongoing training, support, and reinforcement of how to use the system

  3. Communication and engagement

  • Continuous improvement is expected after a system implementation. We expect this to be the case, and will work to ensure you have the support you need as you learn the ins and outs of Workday-Student.  You will have avenues to provide feedback and share your experiences.

 

 

Improved Processes  

Workday SIS will deliver improvements that will benefit you, your department, and the entire Trinity community. 

The system will:
  • Shift data collection from paper-driven to electronic forms, reducing the overall University reliance on paper for management of student, class, and related data.
  • Manage student / course registration processes
  • Record grades at mid-semester and end of term
  • Encode Courses of Study Bulletin (CoSB) and other academic policy requirements
  • House course and schedule planning data
  • Generate academic performance and behavioral alerts early, then action trigger(s) for Student Success and other processes
  • Record GPA and progress toward degree markers
  • Establish institutional and financial aid eligibility
  • Record disciplinary notations as required by law
  • Serve as the academic data hub for Student Success analytics and degree audits
  • Generate student and alumni transcripts
  • Serve as the academic repository of record for all compliance and accreditation reporting
  • Provide input to student billing

 

Meet the SIS Team

Project Team
  • Jennifer Henderson, SIS Project Sponsor and Associate Vice President Academic Affairs: Student Success, Academic Affairs
  • Harry Hirsch, project manager
  • Michelle Bartonico, organizational change management
  • Carlton Hendrix, DX program director
     
Functional Leads

Academic Foundational Leads: 

  • All team

Recruiting and Admissions Lead: Valerie Schweers

Student Financials Lead: Clara Wells

Student Records Lead: Sarah Iverson

Curriculum & Advisory Leads:

  • Lapétra Bowman
  • Sarah Iverson

Financial Aid Leads: 

  • Lonnie Rodriquez
  • Christina Pikla

Reporting Lead: Frances Frey

Integrations and Security Lead: Ender Ergun

Program Steering Committee (Faculty Representatives)
  • Althea Delwiche, Ph.D.
  • Robert Scherer, Ph.D.
  • Diana Young, Ph.D.

 

Readiness Collective

The SIS Readiness Collective comprises faculty, staff, and students who serve as a feedback loop between the community and change team, participate in testing, and assist with training and readiness efforts.  View members of the Readiness Collective