Student Information System (SIS)

OVERVIEW

An Investment in Student Success.

The SIS is the data backbone serving the University’s core educational mission.

This implementation will also give staff and faculty the tools to do their jobs more effectively and alleviate critical pain points, in pursuit of removing barriers for students as they navigate essential University practices, e.g., class registration, view student account activity, and degree audit.

Whether recording grades, tracking progress towards a degree, establishing financial aid eligibility, or housing Residential Life information, the SIS will make sure that all student-related data is easily accessible in one place.

Quick Access

Workday login

Trainings

Submit Feedback

Areas of Focus

Registration

Advising

Student Financials and Financial Aid

Academic Core

Curriculum

Records and Reporting

Recruitment and Admissions

Timeline

Student Information is a two-year project with several phases and workstreams. This project is multi-year because it effects all areas of the University from student records to curriculum to financial aid.

Additionally, the timeline aligns with the academic calendar to help ensure we do not overstretch faculty and staff during peak times during the semester.

Spring 2023 | Planning

Resources are dedicated for functional leads in Focus Areas (Financial Aid, Registrar, etc.) and backfills in place to alleviate operational overload.

Summer 2023 | Architect

This stage is where key decisions will be made about how the system will be built. Input from the functional leads and subject matter experts will inform these decisions

Fall 2023 | Configure

Initial configuration and testing of integrations. Current processes will be assessed in Focus Areas to outline improvement opportunities prior to building inefficient processes into Workday.

Spring 2024 | Prototype and Test

System configurations and user scenarios will be tested by the functional leads, subject matter experts in the focus areas, along with groups of students, faculty, and staff. Testing groups will get their hands “in the system.”

Summer 2024 | Test

User scenarios, permissions, security, and configuration is ready for end to end testing.

Fall 2024 | Test

Testing will be performed by members of the campus community to walk through “day-in-the-life” functionality during User Readiness Review and Mock Semester. Training will begin during this phase.

Spring 2025 | Deploy, Go-Live and Phase 1 Uptakes

Requirements of the SIS will go live in the Spring of 2025 in support of advising and registration for the Summer ‘25 and Fall ‘25 terms.

The team will continue to train, improve, test, and solicit feedback to better understand campus satisfaction.

Summer 2025 | Phase 2 & 3 Uptakes

The next phase of functionality will be released which will include Student Financials, Payment activity, Grading, Graduation, Transcripts, and End-of-term processing.

Just-in-time training will be provided to support the community as they use the SIS.

Fall 2025 | Sustainment

The team will continue to support faculty, staff, and students through training, continuous improvement, testing, and soliciting feedback to understand campus satisfaction.

Key Dates to Remember

Project Status

The SIS project continues to be on track with each workstream moving forward with the configuration and testing.

What to Expect

Before Go-Live

Pre-Planning and alignment
Pre-planning and alignment will be led by business process leaders from the functional business areas.
Resource assessment
Backfill positions will be in place at the onset of the project to manage resources and avoid overwhelming the core SIS team members.
Review current processes
A review of current processes will outline how to improve the systems prior to final implementation.
Campus Training

After Go-Live

Continuous assessment and improvement
Training and Support
Ongoing training, support, and reinforcement of how to use the system
Communication and engagement

Continuous improvement is expected after a system implementation. We expect this to be the case, and will work to ensure you have the support you need as you learn the ins and outs of Workday-Student. You will have avenues to provide feedback and share your experiences.

Improved Processes

Workday SIS will deliver improvements that will benefit you, your department, and the entire Trinity community.

The system will:

Shift data collection from paper-driven to electronic forms, reducing the overall University reliance on paper for management of student, class, and related data.
Manage student / course registration processes
Record grades at mid-semester and end of term
Encode Courses of Study Bulletin (CoSB) and other academic policy requirements
House course and schedule planning data
Generate academic performance and behavioral alerts early, then action trigger(s) for Student Success and other processes

Record GPA and progress toward degree markers
Establish institutional and financial aid eligibility
Record disciplinary notations as required by law
Serve as the academic data hub for Student Success analytics and degree audits
Generate student and alumni transcripts
Serve as the academic repository of record for all compliance and accreditation reporting
Provide input to student billing

Meet the SIS Team

Project Team

Jennifer Henderson, SIS Project Sponsor and Associate Vice President Academic Affairs: Student Success, Academic Affairs
Harry Hirsch, project manager
Michelle Bartonico, organizational change management
Carlton Hendrix, DX program director

Functional Leads

Academic Foundational Leads:

All team

Recruiting and Admissions Lead: Valerie Schweers

Student Financials Lead: Clara Wells

Student Records Lead: Sarah Iverson

Curriculum & Advisory Leads:

Lapétra Bowman
Sarah Iverson

Financial Aid Leads:

Lonnie Rodriquez
Christina Pikla

Reporting Lead: Frances Frey

Integrations and Security Lead: Ender Ergun

Program Steering Committee (Faculty Representatives)

Althea Delwiche, Ph.D.
Robert Scherer, Ph.D.
Diana Young, Ph.D.

Readiness Collective

The SIS Readiness Collective comprises faculty, staff, and students who serve as a feedback loop between the community and change team, participate in testing, and assist with training and readiness efforts.

Althea Delwiche, Professor, Communication
Melissa McMullen, Associate Professor, Communication
Kevin Nickels, Associate Professor, Engineering Science
Kelly Carlisle, Associate Professor, English
Lauren Turek, Associate Professor, History
James Maxey, Lecturer, Finance and Decision Sciences
Ashley Douglass, Associate Professor, Accounting
Heather Haynes - Smith, Associate Professor, Education
Jacob Tingle, Associate Professor of the Practice of Business Administration , Business Administration
Kyle Gillette, Special Adviser to the Provost for Expression and Civil Discourse, and Professor of Human Communication & Theatre , Human Communication and Theatre
Bob Scherer, Dean: Neidorff School of Business , Michael Neidorff School of Business
Dennis Donothan, Assistant Professor, STEM Librarian , Library
Jennifer Reese, Assistant Director Academic Advising , Academic Advising
Jennifer Rowe, Director of Tutoring Programs, and Lecturer , Academic Support
Trey Dunn, Tiger Card Coordinator , Tiger Card
Samantha Savoy, Manager Treasury & Financial Planning , Finance and Administration
Stephanie Keith, Assistant Director for Housing Operations , Residential Life
Christina Castillo, Assistant Director: Parent Communication & Student Conduct , Dean of Students
Jamie Thompson, Interim Associate Vice President/Dean of Students , Dean of Students
Stacey Lenderman, Senior Administrative Support Specialist - Athletics , Athletics
Katie Welch, Academic Advisor, Academic Advising
Kevin Hearne, Instructional Designer , Information Technology Services
Rita Urquijo-Ruiz, Professor, Modern Languages and Literatures

Search

Quick Links: