For Non-University Clients
We look forward to seeing you on our beautiful campus or through the many virtual options we have that will make your event a success. With decades of experience and a myriad of outdoor and indoor spaces, our team can help you host an event that meets your goals.
For the past five years, Trinity has helped us to host a five day, overnight summer event for about 100 participants. Year after year, Trinity's Office of Conferences and Special Programs is incredibly accommodating of our requests—from dietary restrictions, to technology requirements--the staff makes everything happen to ensure a smooth conference.
Tiger Faculty, Staff
Begin by entering the key event details in the Event Information Form within T-Space.
Student Orgs
Student involvement will help you with all of your event planning needs and process.
The Event Process
Step 1
Complete a Request for Proposal
Step 2
Meet with an Event Coordinator
Step 3
Contracts and Risk Analysis
Step 4
Secure venue and additional accommodations
Process by event type:
Summer Conferences
- Begin by completing the Request for Proposal.
- An event coordinator will follow-up with you in 2-3 business days to schedule a meeting.
Venue Rentals
Trinity University offers venue rentals to 501c3 non-profit organizations.
- Begin by completing the Request for Proposal.
- An event coordinator will follow-up with you in 2-3 business days to schedule a meeting.
On-campus events (for Trinity departments and Offices)
- Begin by entering the key event details in the Event Information Form within T-Space.
- A scheduler will review your submission.
- Before solidifying contracts, remember to make sure your event is confirmed in T-Space.
Risk Assessment and Policy
Events affiliated with or on Trinity’s campus may need an additional layer of review before being approved.
The risk assessment process is initiated when the Event Sponsor - a member of the faculty, staff, student organization, or outside group - submits a completed T-Space request online to be reviewed by the appropriate Approving Authority. The request must be submitted at least four weeks prior to the date of the event.
Select a Venue
Trinity’s campus offers numerous venues to meet your specific program needs. Find what's right for your conference, workshop, or special event.
Center for the Sciences and Innovation (CSI)
A plethora of collaborative spaces that can be integrated into your conference or meeting schedule
Atrium Capacity: 100
Indoor conference space: 15,000 sq. ft.
Outdoor reception area: 13,000 sq. ft.
Chapman Center
Chapman Center is an ideal venue for facilitating a program within one central location.
Auditorium Capacity: 182
Great Hall banquet style capacity: 150
Laurie Auditorium
The amphitheater design and wide stage allow for excellent views throughout the hall.
Auditorium Capacity: 2709
Ruth Taylor Fine Arts Center
Ruth Taylor Recital Hall is the site of many music department recitals and concerts, University lectures, and outside events.
Auditorium Capacity: 300
Indoor conference space: 4,000 sq. ft.
Outdoor reception area: 6,000 sq. ft.
Stieren Theater
Stieren Theater is the perfect venue for plenary sessions, productions, and other large campus and community events.
Theater Capacity: 497
Margarite B. Parker Chapel
Parker Chapel mid century modern gem, and used for weddings and other ceremonial events.
Chapel capacity: 600
Meditation Chapel capacity: 60
Reception room capacity: 75
Courtyard capacity: 100
William Knox Holt Center
The Holt Center includes training and workshop rooms, dining areas, and indoor/outdoor gathering spaces.
Lawn/courtyard capacity: 200
Dining room capacity: 80 (depends on layout)
Coates Student Center
Coates is an ideal venue for multipurpose programming, trainings, symposium, or weekend retreat.
Fiesta Room capacity: 160
Waxahachie Room capacity: 66
Woodlawn Room capacity: 20
Tehuacana Room capacity: 30
Bell Athletic Center
The Bell Center is the core to Trinity’s Athletics and the gymnasiums can be converted to support a variety of events.
Webster Gym capacity: 200
Complex area: 185,215 sq. ft
Don’t see a venue that suits your needs?
Contact us and we will work together to see how our campus can meet your needs. Explore more places and spaces at Trinity
Registration
Getting people registered for your event is key to its success. Our team is available to assist you with setting up secure online registration, linking to an external registration site, e.g., Eventbrite, helping you process registrations, and plan for your event day check in.
To get the registration process started, contact our office so we can work together on the details.
Secure Accommodations
Trinity University boasts 16 residence halls of various sizes located on lower campus near Mabee Dining Hall, the Bell Athletic Center and other recreational spaces. Each hall is within walking distance to upper campus.
Beze Hall sleeps 104; outdoor corridors
Herndon Hall sleeps 118; outdoor corridors
Lightner Hall sleeps 118; indoor corridors
McLean Hall sleeps 214; indoor corridors
Prassel Hall sleeps 274; indoor corridors
Thomas Hall sleeps 210; indoor corridors
Witt-Winn Hall sleeps 240; indoor corridors
If you’re looking to host a conference or event where your guests are staying on campus, the capacity and offerings within the accommodations are important to understand. Trinity has a variety of living spaces and we will do our best to address all your needs.
Semi-Private and Private: Several of the residence halls include either semi-private or private balconies. A semi-private balcony is shared between the suite. A private balcony is only accessed by one residence hall room.
Corridors: Privacy, safety, and summer or winter weather conditions are a consideration. See whether one of our residence halls has indoor or outdoor walkways.
X = This accommodation is not available
|
Questions:
Contact us for further questions about our Residence Halls and other Accommodations. Explore more about Trinity’s Campus and San Antonio.
Dining and Catering
Dining Services enhances the living and learning experience and environment at Trinity University and can enhance your program, overnight Summer Conference, or event.
Committed to health and wellness and sustainability
We sell and serve with passion to deliver experiences that enrich and nourish the lives of our clients, customers, employees and community. Trinity Dining prides itself in using the freshest, highest quality ingredients.
Dining Options
Mabee Dining Hall (Capacity: 775)
Mabee Dining Hall features an all-you-care-to-eat format for breakfast, lunch, and dinner meals, plus located near the residence halls on lower campus.
- International Entrees
- Made-to-order meals
- Grill and Deli
- Vegan/Vegetarian
- Large Salad Bar
- Fresh sliced and whole fruit
- Bakery
- Pizza and Pasta
See all Trinity dining locations on campus. Event attendees can enjoy national chains like Starbucks, Steak ‘N Shake, and Einstein Bagel Bros.
Four Star Catering
The success of your event is our main concern. We will work with you on every facet of your event to ensure the success of your function. Catering is more than just great food. It is creating an experience that your guests will remember. The menus we have created merely give suggestions of what we are capable of. We are happy to help you customize a menu that suits your needs and will do our best to work within your specific budget. Please let us know of any special dietary needs so that we may gladly accommodate them. Special events need special attention!